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Lawson GL, the Liability Account will be updated with this transaction. Again, the timing of how often this <br />interface will be run will be up to Santa Ana (daily, weekly, monthly). <br />During the implementation, if UB will go live after GL, show how the MUS utility system will interface to <br />new GL account structure. <br />S &S Response: In this type of project, we typically recommend implementing the new General Ledger (GL) <br />module first prior to implementing enQuesta. enQuesta has it's own CIS General Ledger module. Together <br />with Lawson, we will map the City's actual General (_,edger numbers to the enQuesta General I- edger. When <br />daily updates are run in enQuesta, they will be updated to the enQuesta GI.. Transaction Table. Then, as <br />determined by the City an automated interface will be iniated on a daily, Nveekly, or monthly hasis that Nvill <br />move these transactions from the enQuesta GL io the Lawson General I_,edger. The ma ority of our customers <br />integrate cnQuesta with a tin"Incial management system (some of�whom utilize I_aw-son ). <br />Payroll and General Ledger: <br />• Record Design Engineer's hours charge to the "Bristol Street" project. Review his salary, benefits and <br />deduction in GL. <br />Lawson Response: In the demo, Lawson will show time entry to a Project. <br />• City's engineering division is an internal service fund. The internal service fund recovers engineering costs by <br />billing the time to projects. Show how the engineers will bill time to projects and also add -on administrative <br />fee (Overhead) to projects? <br />Lawson Response: Billing and revenue management creates billing information from project costs. <br />Additional fees can be added to the invoice amount. <br />• The City's General Fund receives overhead cost recovery from other funds base on direct labor charges of the <br />funds. Shows how that function can be accomplished with your system? <br />Lawson Response: Labor information can be allocated across multiple finds. Lawson Project Management <br />system offers a dynamic allocation function that can handle this type of overhead cost recovery. Additional <br />information is needed to determine how exactly the city would like this allocation process to work. <br />• During the implementation, if Payroll will go live after GL, demonstrate how the High -Line payroll data will <br />be interfaced to new GL account structure. <br />Lawson Response: In the demo, Lawson will show a sample of non Lawson transaction data loaded into the <br />general ledger using VIS Add -Ins. <br />Budget Module: <br />• Does the budget module have an up -to -date budget process feature that allows the budget administrator to see <br />the combined department totals for a specific fund or multiple funds? Can we see an example? <br />Lawson Response: Yes . will be shown in the demo. Fund Consolidation is done at the Budget administrative <br />level. <br />Does the budgeting module contain a feature that would allow the Budget Administrator to gauge Internal <br />Service Funds (IFS) cross charge allocations while departmental analysts are preparing their budgets? Is it <br />possible to set a limit to a specific line item cross charge so that we can be sure that the amount has been <br />included in the department's budget? How about a department's budget over a various accounts, but same line <br />item? Can we see an example? If we need to see details of a particular line item to be sure that a specific ISF <br />cross charge allocation amount is included within other departmental expenses, how can we see this level of <br />detail and is this something that the drill down feature can help? <br />Lawson Response: Data set target budgets can be established and can be display within the budgeting and <br />planning tool for comparison purposes. Variance analysis can also be performed. <br />Lawson Software — Confidential 22 <br />