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Project Responsibilities <br />The City expects the proposer to take the lead in this project. Please complete a table similar to the one below that <br />provides details on the major tasks that are part of your implementation methodology. These tasks represent the next <br />level of detail below what is shown in the Gantt Chart. The sample chart is just an example, so the City expects that the <br />tasks in your chart would be different from those shown here. Additionally, for the "Responsibility" portion of the table <br />please use the following defined terms to describe each party's role: <br />• Lead: The party is ultimately responsible for the task. <br />• Assist: The party provides active assistance in completing the task. <br />• Participate: The party provides passive participation in a task. <br />The City does not consider joint leadership on any task to be an acceptable answer, as their must always be one <br />responsible party. The exception to this is executive leadership and project management, which both parties must <br />provide. <br />Sample Project Responsibility Chart <br />Lawson Response: A table similar to that provided below is included as a Schedule in the Statement of Work to be <br />finalized by the City and Lawson. The final table may vary depending upon the final project scope as jointly negotiated <br />by the City and Lawson. The Project Responsibility Matrix and Deliverables noted below will correspond to the <br />Milestone Pavinent schedule that will also be included in the negotiated Statement of Fork. <br />Owner: The party responsible for the completion of the task and /or deliverable <br />Assist: The part responsible for providing active input and assistance to the owner(s) so that the <br />owner(s) can accomplish the task / deliverable. <br />Participate: The party provides passive participation in a task. <br />INITIATION PHASE <br />M ices t0Ikw_. <br />� �� <br />MGk j <br />.,�":. <br />� �� <br />d <br />.0.,i, "'=! <br />c�titl it .. t 1 <br />Project Management <br />Lawson <br />City <br />»- <br />ml <br />Project scheduling <br />Project Initiation <br />Lawson <br />City <br />Project initiation <br />meeting with City <br />Project Teani <br />Scope Statement <br />Lawson <br />City <br />Version one Scope <br />Statement is approved <br />by Cit > and Lawson. <br />Communication Plan <br />Lawson <br />City <br />Communication Plan <br />Approved by City and <br />Lawson. <br />Project Charter <br />Lawson <br />City <br />Version one Project <br />Charter complete and <br />approved by City and <br />Lawson. <br />Organization Chart - <br />Lawson <br />City <br />Project Team <br />Project Team Structure <br />Or-anization Chart, <br />and roles and <br />responsibilities matrix <br />Complete. <br />Kick Off Meeting. <br />Lawson <br />City <br />Kick Off Complete <br />Presentation and Agenda. <br />PI..ANNIN'G PHASE <br />., <br />�t ll µ <br />N _ .. . - " .0 .- .^:•�� -. <br />MGk j <br />.,�":. <br />� �� <br />d <br />.0.,i, "'=! <br />c�titl it .. t 1 <br />Project Management <br />Lawson <br />City <br />»- <br />ml <br />Project scheduling <br />Status reporls completed <br />Lawson Software — Confidential 28 <br />