2008-041 - Miscellaneous Fees for Fiscal Year 2008-2009

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FINANCE AND MANAGEMENT SERVICES 8) Stop Payment/Rebsue Fee Proposed Fee: S1 O. 00 per stop payment The Finance and Management Services Agency is responsible for administering banking services which includes issuance of payment by check, direct deposit and automated clearing house. Payment for various programs or reimbursement are made for inmates released, payroll, accounts payable, housing, etc. Staff has experienced requests for replacement of checks for carelessness, such as misplaced or lost checks. In many cases, the amount of the check is minimal, but due to the fact that there is no limit to the replacement amount, check amounts are replaced for minimal values without rcgard to costs associated with the reissue or Stop Payment of a check. The Agency is proposing to add a fcc to the Miscellaneous Fee Resolution establishing the fee at $10.00 per stop paymentlreissue. The cost of the fee includes thc cost of placing a stop payment ($8.00) and minimal overhead to subsidize salaries of the staff for handling the stop payment and rcplacing the check. 9) UUT Mu Tax Processing Fee Proposed Fee: $200.00 per Max Tax RefUnd The Finance and Management Services Agency is responsible for administering the City's Utility Users Tax. Santa Ana Municipal Code provides for a Maximum Utility Users Tax (Max Tax) of $11,000 by anyone company, per contiguous location. The Max Tax is payable in advance or a refund claim can be filed within a l2-month period. The processing of a Max Tax refund takes approximately 10 hours of staff time to review and process. Staffhas experienced repeated refund filings for Max Tax payers who do not pay the Max Tax in advance. The Agency is proposing to add a fee to the Miscellaneous Fee Resolution establishing a Max Tax refund processing fee of $200.00 per refund or $40.00 per hour, whichever is less. 10) Abstracts for Parking Violations Proposed Fee: S1 5.00 per Abstract The Finance and Management Services Agency assists parking citation violators clear up outstanding delinquent citations. The process involves research to determine amount owed. Upon receipt of a delinquent payment, customers are requesting documentation from the City, indicating that all violations have been cleared. This abstract is provided to the customer for submittal to the Department of Motor Vehicles to enablc vehicle registration renewal. Thc Agency is proposing to add a fee to the Miscellaneous Fee Resolution establishing an Abstract Processing fee of$15.00, per abstract (equivalent to the fee charged by the County of Orange). 65 Resolution No. 2008-041 Page 72 of 78