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Ms. Pamela Arends -King <br />Assistant Director of Finance and Management Services <br />City of Santa Ana <br />April 21, 2008 <br />Page 7 <br />oversight agency for audits. At the conclusion of the engagement, we will provide <br />information to management as to where the reporting packages should be submitted and the <br />number to submit. <br />The audit documentation for this engagement is the property of Macias Gini & O'Connell <br />LLP. and constitutes confidential information. However, pursuant to authority given by law <br />or regulation, we may be requested to make certain audit documentation available to Federal <br />Oversight Agencies or its designee, a federal agency providing direct or indirect funding, or <br />the U.S. Government Accountability Office for purposes of a quality review of the audit, to <br />resolve audit findings, or to carry out oversight responsibilities. We will notify you of any <br />such request. If requested, access to such audit documentation will be provided under the <br />supervision of Macias Gini & O'Connell, LLP. personnel. Furthermore, upon request, we <br />may provide copies of selected audit documentation to the aforementioned parties. These <br />parties may intend, or decide, to distribute the copies or information contained therein to <br />others, including other governmental agencies. <br />The audit documentation for this engagement will be retained for a minimum of seven years <br />after the report release date or for any additional period requested by the Granting Agency or <br />required by law or regulation. If we are aware that a federal awarding agency, pass - through <br />entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the <br />audit finding for guidance prior to destroying the audit documentation. <br />The City and Agency State Controller's Reports will be prepared by us and provided to the <br />City prior to their applicable due dates. <br />Our fees for these services will be at the hourly rates listed below plus out -of- pocket costs <br />(such as word processing, postage, travel, etc.) except that we estimate that our gross fee, <br />including expenses, will not exceed $132,625 for the fiscal year ending June 30, 2008. This <br />includes $94,100 as noted in our original contract agreement dated May 5, 2006. The fee <br />increase from the original contract is due the implementation of new auditing standards (SAS <br />104 -111) that require additional consideration and documentation by the auditors plus an <br />additional $15,000 for us to assist in the preparation of the trial balance working spreadsheets <br />and prepare the City CAFR. Our hourly rates vary according to the degree of responsibility <br />involved and the experience level of the personnel assigned to your audit. Our invoices for <br />these fees will be rendered each month as work progresses and are payable on presentation. <br />The above fees are based on anticipated cooperation from your personnel and the assumption <br />that unexpected circumstances will not be encountered during the audit. If significant <br />additional time is necessary, we will discuss it with you and arrive at a new fee estimate <br />before we incur the additional costs. <br />