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Traffic Counting Services <br />May 6, 2025 <br />Page 2 <br />194 Vendors notified <br />6 Santa Ana vendors notified <br />30 Vendors downloaded the RFP packet <br />7 Proposals received <br />0 Proposals received from Santa Ana <br />vendors <br />Proposals were solicited, opened on February 11, 2025, and evaluated. A total of seven <br />consultants submitted proposals. One proposal was deemed non -responsive for failing <br />to comply with the instructions to bidders, and therefore, was not rated. The remaining <br />six proposals were reviewed by an evaluation committee and were rated based on <br />experience, qualifications, project understanding, schedules, past performance, and <br />overall proposal submittal. <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on PlanetBids, which directly notified six <br />Santa Ana vendors. Additionally, Purchasing staff performed supplemental outreach by <br />personally contacting recommended local vendors by telephone and email to notify <br />them of the bidding opportunity, provide registration instructions, and other general <br />information about the bidding process. Thirty vendors downloaded the RFP and <br />submitted a bid for consideration. <br />The RFP required each firm to submit their proposed fees in a separate sealed <br />envelope that was only opened for the top two ranked consultants. The proposal <br />rankings are shown below: <br />Firm <br />City <br />Rank <br />National Data & Surveying <br />Services <br />Los Angeles, CA <br />1 <br />Transportation Studies, Inc. <br />Tustin, CA <br />2 <br />Counts, LLC <br />Concord, CA <br />3 <br />-Quality <br />IDAX Data Solution <br />Long Beach, CA <br />4 <br />AIM Traffic Data, LLC <br />Anaheim, CA <br />5 <br />Quality Traffic Data, LLC <br />North Hollywood, CA <br />6 <br />Counts Unlimited <br />Riverside, CA <br />N/A <br />In accordance with the RFP criteria, staff evaluated proposals and determined that <br />National Data & Surveying Services and Transportation Studies, Inc. best met the City's <br />specifications, demonstrated vast experience working with similar -sized California public <br />agencies, and offered the most competitive pricing among the firms capable of <br />delivering the required level of service. Therefore, staff recommends awarding the <br />aggregate agreements to National Data & Surveying Services and Transportation <br />Studies, Inc. (Exhibits 1 and 2). <br />