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Task 1.3 Project Implementation Plan Cordoba will prepare a Project Implementation Plan (PIP) approved by the City of Santa Ana to manage all aspects of the project's scope, schedule and budget within the contract and be compatible with already established City of Santa Ana systems, policies, procedures and practices and/or any formats and procedures agreed to with the City of Santa Ana. All project systems and procedures will be compatible with the City of Santa Ana systems and software. Reports will be straightforward, easy to read and understand, logically organized and structured to provide the relevant and important information. Reports will provide the needed information for OCTA monthly reviews, assure the City of Santa Ana that the work is being accomplished as planned, and facilitate OCTA's invoice review and approval. The team's project management system will feature safeguards for the early identification of issues and their effective resolution The PIP will identify key personnel, coordination of work plan activities and subconsultants. Additionally, it will have an integrated approach to managing the work effort to control schedule, budget and project quality, with input, review and approval from the City of Santa Ana's Project Manager. Cordoba will also describe a system for Quality Assurance/Quality Control as part of the PIP, as outlined in Task 1.8. Cordoba will submit a draft PIP to the City of Santa Ana Project Manager within fourteen (14) days after NTP. The City of Santa Ana will review and approve the PIP, once all comments have been incorporated. The PIP shall be approved within 30 days after NTP. Deliverable(s) - Draft and Final Project Implementation Plan Task 1.4 Progress Meetings 1.4.1 Status Meetings - The Cordoba team will conduct, jointly with the City of Santa Ana, status meetings in order to track progress on the project. Status meetings will be held once every two weeks. Specific tasks and issues which have become critical or otherwise affect orderly performance of the work will be highlighted at these meetings. The minutes and action item list will be kept by Cordoba and not distributed until reviewed and approved by the City of Santa Ana Project Manager. Upon approval from the City of Santa Ana Project Manager, the minutes will be distributed (electronically) to the meeting attendees. Minutes will be distributed within five working days of each meeting. 1.4.2 Project Development Team (PDT) Meetings — The Cordoba team will assist the City of Santa Ana in developing a list of attendees for the monthly PDT meetings OCTA, Caltrans, City of Garden Grove, Amtrak, SCRRA, Metrolink and other stakeholders will be invited to participate at the PDT meetings. The minutes and action item list will be kept by the Cordoba team and not distributed until reviewed and approved by the City of Santa Ana Project Manager. Upon approval, the minutes will then be distributed (electronically) to the meeting attendees. Minutes will be distributed within seven working days of each meeting. Deliverable(s) - Agendas and Minutes: Attendance at up to fifty-two (60) biweekly Status Meetings and twenty-four (28) PDT Meetings and development of meeting minutes including an action item list for each meeting Task 1.5 Coordination with Other Agencies and Stakeholders The Cordoba team will assist the City of Santa Ana Project Manager to communicate and 2 1 P a