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Mr. Francisco Gutierrez <br />Executive Director of Finance and Management <br />City of Santa Ana <br />January 26, 2010 <br />Page 6 <br />under the supervision of Macias Gini & O'Connell LLP personnel. Furthermore, upon request, we may <br />provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or <br />decide, to distribute the copies or information contained therein to others, including other governmental <br />agencies. <br />The audit documentation for this engagement will be retained for a minimum of seven years after the report <br />release or for any additional period requested by the granting agency or required by law or regulation. If we <br />are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we <br />will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit <br />documentation. <br />We expect to issue our reports no later than December 31 following the fiscal year end. We will discuss and <br />agree to the timeline for deliverables with management on an annual basis. The City and Agency State <br />Controller's Reports will be prepared by us and provided to the City prior to their applicable due dates. <br />We agree that our fees for these services including expenses will not exceed the amounts specified in the <br />table below. These fees do not include preparation of the City's financial statements. These fees reflect <br />increased audit fees due to the Risk Assessment Suite of Standards (Statement on Auditing Standards Nos. <br />104-111) and the audit requirements for the funds received under the Recovery and Reinvestment Act and a <br />3% CPI increase for each year. <br />city <br />Redevleopment Agency <br />Single Audit (includes 5 major programs) <br />Treasury Compliance Review <br />Air Quality Management District <br />State Controller Reports - City and RDA <br />Maximum Fee <br />For the Fiscal Year Ended June 30, <br />2010 2011 2012 <br />$ 92,000 $ 94,600 $ 97,200 <br />54,800 56,400 58,000 <br />14,000 14,400 14,800 <br />3,400 3,500 3,600 <br />3,100 3,200 3,300 <br />8,100 8,300 8,500 <br />$ 175,400 $ 180,400 $ 185,400 <br />Our invoices for these fees will be rendered each month as work progresses in accordance with the hourly <br />rates specified below and are payable on presentation. In accordance with our firm policies, work may be <br />suspended if your account becomes 45 days or more overdue and may not be resumed until your account is <br />paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have <br />been completed upon written notification of termination, even if we have not completed our report(s). You <br />will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs <br />through the date of termination. The above fee is based on anticipated cooperation from your personnel and <br />the assumption that unexpected circumstances will not be encountered during the audit. The issuance of new <br />accounting and audit standards during our period of service may also require additional audit time. If <br />significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before <br />we incur the additional costs.