IBI GROUP 4 - 2010 - Laserfiche WebLink

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Project Development Team (PDT) Meetings - Consultant shall prepare agendas for and lead monthly PDT meetings for the project. Consultant shall assist the City of Santa Ana Project Manager in developing a list of invitees for the monthly PDT meetings. At a minimum, OCTA rail and transit staff, Metrolink/SCRRA, CPUC, Amtrak and City of Santa Ana Planning & Building Agency and Community Development Agency representatives shall be invited to attend PDT meetings. As deemed necessary by the City of Santa Ana 1 Project Manager, the consultants leading the fixed guideway study, Santa Ana Boulevard grade separations study, and the Station District development project may also be invited to attend. Representatives from LAWA, Greyhound and other service providers may also be invited, as appropriate. LoJ Av,5,(-V L?rrfdl k&We-tifJ ` 1F'YJ+?a-,K '6- ' [ L?ukf Draft agendas shall be sent to the Technical Team/PDT and City of Santa Ana Project Manager at least three (3) days prior to each meeting. Specific tasks and issues that have become critical or may affect orderly and timely performance of the work will be highlighted at these meeting and solutions to keep the project within scope and on schedule will be discussed. At each biweekly Technical Team meeting and monthly PDT meeting, Consultant shall take minutes and develop an action items list. Within two (2) working days after each meeting, Consultant shall send draft minutes and action items list to the City of Santa Ana Project Manager for review and approval. Upon approval, the minutes shall be electronically distributed to all Technical Team or PDT members, as appropriate, whether or not they attended the meeting. Minutes shall be distributed within five (5) working days of each meeting. Deliverables - Agendas, minutes and action items; attendance at up to 52 biweekly progress meetings and 24 monthly PDT meetings. E. Coordination with Other Agencies and Stakeholders Consultant shall assist the City of Santa Ana Project Manager in communicating and coordinating with OCTA,. Metrolink/SCRRA, CPUC, affected utility companies, Station District master developer, and other stakeholders. It is anticipated that OCTA will keep FTA informed about the SARTC Master Plan. If necessary, the Consultant shall assist the City to prepare a draft of the federal funding application. Consultant shall assist the City of Santa Ana Project Manager with preparation of meeting materials and, along with the City of Santa Ana Project Manager, shall attend focused meetings with each of the stakeholders. Consultant shall also provide graphics for these meetings, as appropriate. Consultant shall take minutes and develop an action items list. Within two (2) working days after each meeting, Consultant shall send draft minutes and action items list to the City of Santa Ana Project Manager for review and approval. Upon approval, the minutes shall be electronically 10