IBI GROUP 4 - 2010 - Laserfiche WebLink

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distributed to all meeting attendees. Minutes shall be distributed within five (5) working days of each meeting. Deliverables - Agendas, minutes and action items; attendance and participation at up to 12 focused meetings with stakeholders. F. Monthly Progress Reports, Accounting and Invoicing Consultant shall submit Monthly Progress Reports that conform to the City of Santa Ana guidelines no later than the 10th day of each month following NTP. The Monthly Progress Reports shall include a description of all work performed and tasks or deliverables completed during the previous month and shall indicate the percent complete for each task. They shall also identify any challenges that were encountered during the previous month, indicate whether those challenges could impact project delivery, and provide recommendations for keeping the project on schedule and within budget. Along with each Monthly Progress Report, Consultant shall submit an invoice to the City of Santa Ana in a format that has been approved by the City of Santa Ana Project Manager. The invoice shall document the hours that were worked by each member of the Consultant team during the previous month, the approved hourly rate of each individual (per the contract), and the resulting total monthly charge for each individual. The total invoice amount for which the Consultant is requesting payment shall be clearly indicated. Each invoice shall also provide a summary of cumulative charges to date. Deliverables - Monthly Progress Reports and Invoices submitted in both hard copy and electronic format. G. Computerized Project Folder Consultant shall provide and maintain a project folder that is accessible via the internet to all project participants including the City of Santa Ana and OCTA. This project folder shall contain documentation relating to the SARTC Master Plan including, but not limited to, the Project Master Schedule, the Project Management Plan, correspondence, meeting agendas and minutes, reports, maps, photos, drawings, project deliverables log, and document control logs. The computerized project folder shall include an index file and Table of Contents for ease of document retrieval and shall have username and password protection. Upon completion of the Project, all contents of the computerized project folder shall be transferred to the City of Santa Ana. The City of Santa Ana Project Manager shall approve the organization of the folder. H. Quality Assurance/Quality Control l Consultant shall include an approach to the Quality Assurance/Quality 11