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PLANETBIDS, LLC
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Last modified
7/23/2025 12:13:42 PM
Creation date
7/23/2025 12:13:29 PM
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Contracts
Company Name
PLANETBIDS, LLC
Contract #
A-2025-118
Agency
Finance & Management Services
Council Approval Date
7/15/2025
Expiration Date
6/30/2028
Insurance Exp Date
1/1/1900
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• Insurance Certificate Management with My Insurance module: 30-minutes <br /> • Contract Management Module. 45-minutes <br /> • Includes training for DoeuSign acid-on to Contract Management. The DoeuSign <br /> product or service is not included. Customer must purchase from DoeuSign the <br /> required product or services access. <br /> • Agency Contracts add-on Module to Contracts Management: 15-minutes <br /> • Contract Compliance add-on module to Contract Management Module: 15-minutes <br /> • Business Certification Module: 30-minutes <br /> • Emergency Operations Module: 20-minute online training session <br /> 4. PS SystOMTM setup, implementation and training consists of the following: <br /> A. Initial program definition <br /> The PlanetBids implementation manager will work with one (1) designated Customer <br /> project manager to develop a roadmap for system implementation. The <br /> implementation manager will define and present a project management schedule to <br /> the Customer project manager. Customer will be required to submit information <br /> according with the project management schedule. Upon completion and review of <br /> the Services by Customer, online training will be scheduled and performed. <br /> B. System implementation and administration <br /> PlanetBids will enter and configure Customer requirements into Services for each licensed <br /> user access for Customer for only the Modules purchased by the Customer. <br /> The following implementation services will be provided: <br /> a. Account Manager assigned to manage implementation process. <br /> b. Press kit developed by PlanetBids Marketing team, including initial press release for <br /> publishing to attract Vendors to register for new system. <br /> c. URL configured for Customer's procurement web page for Vendor registration. <br /> d. Customer shall publish official press releases to attract Vendors to new URL. <br /> PlanetBids will publish Customer press release to social media sites and other media <br /> outlets. <br /> e. PlanetBids will create and send an initial email campaign to any existing Vendor lists <br /> Customer may have access to or has compiled. Data will be sent to PlanetBids in <br /> comma delimited format or excel. <br /> f. Configuration of Customer's purchased Modules. <br /> g. Testing of Customer's purchased Modules <br /> h. Customer specific databases will be established. <br /> i. Complete bid management from bid submission to awarding. <br /> j. Electronic bidding tools configured. <br /> k. Daily backups. <br /> 1. Services users and vendor support for the duration of the Agreement. <br />
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