Item 24 - Memorandum of Understanding Establishing the Terms and Conditions of Employment for the CASA

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_____________________________________________________________________________________________________________________ CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASA) MOU: JULY 1, 2025 THROUGH JUNE 30, 2028 Page 21 13139922.1 SA370-001 A. The preferable method by which overtime shall be compensated is by monetary payment, at one and one-half (1 1/2) times the employee’s regular rate of pay, subject to the provisions of Section 7.5(C). B. Employees shall have the option, with Department Head approval, to earn up to a maximum of one hundred and sixty (160) hours of compensatory time off. Should the Department Head determine that the best interests of the City will be served thereby, they or their designee may permit an employee to be compensated for overtime work by earning paid compensatory time off in lieu of monetary compensation by earning compensatory time off at the rate of one and one-half (1.5) hours for each overtime hour worked. C. Employees shall have the option with Department Head approval to convert a maximum of eighty (80) hours of time and one-half paid overtime (in compensation for fifty-three and one-third (53 1/3) overtime hours worked) to time and one-half compensatory time off benefits. Such compensatory time off shall be taken at the discretion of the employee when requested at least seventy-two (72) hours in advance, provided it does not unduly disrupt the operations of the agency. If the Department Head or their designee subsequently denies the requested compensatory time off, the employee and department shall mutually agree on a future date within one (1) year when the employee can use the paid compensatory time off. If the requested compensatory time off is not used within that one (1) year, such compensatory overtime will be paid off in cash. D. Because each hour of overtime worked is accrued on a time and one-half basis, compensatory time off shall be taken, and monetary payment shall be paid, on a straight-time basis. Also, upon termination, any earned, unused compensatory time off (“time-on-the-books”) shall be paid at the employee’s regular rate of pay. E. Compensatory time off may be taken in increments as small as one-half (0.5) hour. F. Time off with pay as compensation for overtime may not be granted or taken in advance of the overtime work for which the time off compensates. Before compensatory time off with pay may be taken, as herein provided, the overtime worked must have been recorded on official payroll records at or about the time the overtime work was performed. In the absence of such recording, no compensatory time off with pay will be permitted. G. Upon an employee’s appointment to a position in which overtime may not be earned or upon an employee’s separation from employment with the City by resignation, retirement, layoff, or otherwise, they shall forthwith be compensated for any overtime accumulated to the time immediately preceding such promotion or separation. No Effect on Other Benefits. Overtime work shall not apply to the earning of employee benefits (retirement, holidays, vacation accrual, sick leave accrual, and employee insurance 7 .5