Item 22 - Approve Adjustments & CIP Amendment, & Agreements with Mark Thomas, So Cal Regional Rail Authority (SCRRA), the U.S. Department of Transportation, & Caltrans for the Santa Ana Boulevard Grade Separation Project (No. 26-6718)

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EXHIBIT 2 Services to be performed in response to this RFP include but not limited to: 1. Project Administration 2. Data Collection 3. Coordination 4. Standards 5. Site Survey 6. Environmental Documentation (ED) 7. Roadway Design 8. Railroad & Structural Design 9. Right-Of-Way 10. Utility Coordination & Relocation 11. Traffic Management Plan 12. Agreements &Permits 13. Construction Support 14. Optional Services The Consultant services shall require review and approval of the design by SCRRA. Formal approval is expected to be provided through execution of both a Design Agreement and a Construction and Maintenance Agreement. The CPUC approval is also required for all modifications to rail crossings. It is anticipated that approval shall be provided through the CPUC General Order 88-B process. The successful team shall provide City staff with all necessary support, applications, drawings, exhibits, meetings, submittals and resubmittals to obtain approvals. 1. PROJECT ADMINISTRATION This task includes the day-to-day management of the Project. The Consultant Project Manager shall maintain ongoing liaison with the City Project Manager, agency contacts, railroad, regulatory agencies and utility companies to promote effective coordination during the course of project development. The following management and administrative duties shall be performed: Supervise project staff, subconsultants, coordinate, and monitor work for conformance with set standards and policies Conduct internal meetings with project staff and subconsultants • Apply for and obtain permits necessary for the design team to be on the jobsite • Apply for and obtain County and/or City approvals and permits, as necessary • Prepare, circulate, and file correspondence and memoranda as appropriate • Maintain Project files using specified filing system Project Development Team (PDT) meetings with the City Project Manager, and other representatives from affected agencies shall be held at least once a month and may be held on a bi-weekly basis. The Consultant shall prepare meeting agendas and minutes for each meeting. The minutes shall be distributed within 5 working days after the meeting to all attendees. The minutes shall include, but not be limited to, a list of attendees with phone numbers and email, a synopsis of discussion items, any pertinent information, action items, and all follow-ups to the action items.