Item 22 - Approve Adjustments & CIP Amendment, & Agreements with Mark Thomas, So Cal Regional Rail Authority (SCRRA), the U.S. Department of Transportation, & Caltrans for the Santa Ana Boulevard Grade Separation Project (No. 26-6718)

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EXHIBIT 2 The Consultant shall monitor quality on all deliverables,calculations,and other work products. The Consultant shall prepare a Quality Control Plan for all prime and sub-consultant tasks for the project and submit a copy to the City within thirty(30)calendar days of Notice-to-Proceed. This is not a separate task but shall be included as part of Project Administration. The Consultant shall attend meetings as required to complete the Project,including Caltrans Safety Review meeting, Design Review meetings, Constructability Review meetings, Quality meetings, and informational meetings with stakeholders. Provide the deliverables listed in other sections of the scope of work. A. Budgeting The Consultant shall prepare budgets for each task and milestone for the Project. Such budgets shall be entered into the Consultant's Management Information System along with actual costs incurred and used as a basis for cost monitoring and control. B. Cost Accounting Consultant shall prepare monthly reports of expenditures for the Project by task and milestone. Expenditures include direct labor costs, other direct costs and subconsultant costs. These reports shall be included as supporting data for invoices presented to the City every month and shall be in accordance with the City's invoicing requirements. C. Quality Control Plan The Plans, Specifications, and Estimate (PS&E) shall be subject to quality control reviews before submittal. These reviews shall assure conformance to Caltrans and City standards and criteria as well as minimize typographical omissions. Consultant shall submit documentation of the completed QA/QC review. D. Progress Reporting Progress reports shall be prepared in accordance with City and grant guidelines. Reports shall be required monthly and shall accompany the invoice. E. Project Schedule (Critical Path Method Schedule) Within two (2) weeks from the Notice to Proceed (NTP), the Consultant shall provide a detailed schedule of anticipated services to meet the Scope of Work. Provide a schedule using calendar days with a list of tasks and sub-tasks, milestones, major activities and deliverables, including agencies review time (assume 4 weeks for Caltrans review and agency review of each submittal package), submittal and issuance of needed permits. Review of the schedule shall occur at subsequent trend meetings. Adjustments shall be made, as necessary, due to changing circumstances. Plans submitted to the City that are incomplete shall be returned to the Consultant unchecked and the Consultant shall be expected to maintain the Project delivery schedule at no additional cost to the City. Consultant shall be familiar with Caltrans' plan check submittal procedures and timelines and shall schedule plan check submittals in order to maintain the Project schedule.