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SCOPE OF SERVICES Task 1 Project Administration 1.1 Project Management & Administration Mark Thomas will be responsible for the daily management and administration of the project, including subconsultants. 1.2 Project Management Plan (PMP)IQualty Management Plan (QMP) This task will include the preparation of a Project - specific Project Management Plan (PMP) to the City for review and concurrence within one month of receiving Notice to Proceed and will be reviewed at the first PDT meeting. At a minimum, the PMP will include: • The final scope of services • Communication plan between Mark Thomas, City and other third -party stakeholders. • Deliverables List consistent with the scope of services including dates submitted by Mark Thomas and approved by the City (or approving agency). • Baseline Schedule using Microsoft Project and in a Critical Path Method (CPM) format. • CADD Procedures consistent with the City CADD Users Manual • Approved Invoicing Instructions. • List of Applicable Design Standards and Guidelines to be utilized in the project. • General Prevailing Wage Determinations for applicable classifications and services. Mark Thomas will prepare, implement and maintain a Project -specific Quality Management System (QMS) Manual throughout the services for this scope of work. The QMS Manual will be updated as necessary to include additional measures and processes throughout the life of the project to minimize or eliminate errors and omissions. Mark Thomas will submit the Project - specific QMS Manual for review and concurrence within one month of receiving Notice to Proceed. Training will be provided„ as necessary, with Mark Thomas staff and sub -consultants staff responsible for implementing the QMS Manual. CITY OF SANTA ANA SANTA ANA BOULEVARD GRADE SEPARATION HARK THOHAS 1.3 Project Meetings Mark Thomas will lead Project Development Team (PDT) meetings throughout the Environmental, Right of Way, and Plans/Specifications/Estimate (PSE) phases of the Project. PDT meetings will include representatives from the City and other stakeholders as appropriate and as requested by the City. This task includes preparation of agendas, meeting minutes within seven (7) days of the meeting date, log of action items, data request log, and design decision log. Current copies of the Baseline Schedule, Deliverables List and Risk Register will be distributed and reviewed during PDT meetings. Assumed number of meetings is twenty-four (24). 1.4 Progress Reporting Mark Thomas will prepare monthly invoices for the Project by task number and milestone. This will include direct labor, other direct costs, and sub - consultant costs. These will include progress reports in accordance with the City guidelines corresponding to task number and milestones. Updated schedule will be included with the monthly progress reports. 1.6 Schedule A detailed baseline schedule will be prepared in MS Project for the design phase of the project for City review and approval. The schedule will be updated on a monthly basis. 1.6 Risk Assessment Risk Register identifying risk, quantifying time and cost impacts, risk owner, risk mitigation plan, due and completion dates for risk mitigation Task 1 Deliverables: • Draft and Final PMP & QMP • Meeting Agendas, Minutes & Exhibits • Progress Reports • Baseline Schedule and Monthly Updates • Risk Matrix Task 1 Assumptions: • The basis for the scope of services is a 24 month period for the final design, excluding bid and construction support.