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SCOPE OF SERVICES 9.5 Acquisition Services Based on our understanding of the project and the information provided by the City, Monument assumes that the Project will require the acquisition of property rights from up to 14 owners, including two billboard owners. Monument will provide all services required for the City to acquire the right-of-way necessary for the construction of the Project. All tasks will be performed in accordance with applicable Federal, State, and local regulations, as well as the City's internal policies and procedures. Specifically, Monument will: Coordinate and manage the acquisition process with the City, legal counsel, design team, property owners, and tenants, along with the title company, appraisers, and other consultants to ensure effective cross - discipline communications. Review right-of-way plans, appraisal reports, title reports, appraisal maps, legal descriptions, and all other pertinent documents. • Prepare acquisition offer packages consisting of the City's written purchase offer, appraisal summary statement, acquisition brochure, acquisition agreement, conveying instruments (Grant Deed, Permanent and/or Temporary Easements, etc.), Certificate of Acceptance, recommendation of Just Compensation, plat maps and legal descriptions, and Title VI Information. • Monument's acquisition agent will attempt to meet personally with each property owner to present the offer and discuss the acquisition process. • Negotiate in good faith with each property owner or their agent or representative and address any questions or concerns that may arise during the acquisition process. • Establish and maintain an acquisition file for each property owner and maintain a file checklist pursuant to the City's specifications. • Promptly transmit executed documents to the City for acceptance and processing. CITY OF SANTA ANA ,! SANTA ANA BOULEVARD GRADE SEPARATION ; HARK THOHAS • If necessary, prepare and submit a Letter of Recommendation for any proposed administrative settlements, which will include a chronology of the negotiation efforts, and provide supporting documentation and an explanation of the rationale behind the recommendation. • Escrow Coordination — Serving as liaison between the City and the title company, we will facilitate the opening of escrows, assist the escrow company in obtaining any necessary additional documentation, supervise and review the closing of escrows, and review closing statements for completeness and accuracy. • Our primary goal is to reach an agreement with each property owner, and we will collaborate with the City to develop solutions that achieve this goal. Should negotiations reach an impasse, we will provide a written recommendation for condemnation action, including all required justification and supporting documentation. • Provide bilingual acquisition agents as needed. • Upon project completion, completed acquisition files will be provided electronically for each impacted owner. Deliverables: • Up to 11 executed Agreements and Deed slEasements. Assumptions: • 90 Day negotiating period from the date of the first written offer. • One offer package per impacted property/owner. • Does not contain fees for condemnation support or utility coordination. • The County of Orange (OC Public Works Facilities Operations Division) property is combined into one acquisition Tenant Acquisition For acquisitions that result in the need to acquire non-residential tenant interests, including Improvements Pertaining to the Realty, fixtures & equipment, leasehold improvements and/or an