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SCOPE OF SERVICES Escrow Coordination Once an offer has been accepted and the purchase agreement approved by the City, Monument will coordinate escrow and title activities to support the timely and compliant closeout of the acquisition. This process includes the following steps: • Transmit original executed acquisition documents to the escrow company and request an updated Preliminary Title Report from the title company • Review the updated title report and prepare a memorandum identifying any disapproved title exceptions • Coordinate with the escrow company as escrow instructions are prepared and transmitted, including delivery of the purchase contract to the title company • Support escrow in satisfying monetary liens, prorating taxes, and clearing adverse title exceptions and encumbrances • Coordinate with the City for the deposit of estimated closing funds into escrow upon escrow's request • Provide ongoing support to the escrow officer to facilitate the execution of escrow instructions, title clearance documentation, and the processing of wire transfers • Confirm recordation of deeds and issuance of title insurance policies upon close of escrow Deliverables • Escrow Coordination for up to 13 transactions Certification Monument will assist the City with the preparation and submission of all required Caltrans Right -of - Way Certification forms and supporting documents. Monument will coordinate with Caltrans staff to address any questions or concerns and will assist the City to ensure the ultimate acceptance and approval of the Certification. Specifically, Monument will: • Draft, review and revise Right -of -Way Certification forms. CITY OF SANTA ANA `A SANTA ANA BOULEVARD GRADE SEPARATION a ,Im MARN.THOMAS • Compile and submit all supporting property acquisition, relocation, and other applicable documents. • If necessary, coordinate with relevant parties to compile and submit utility coordination back-up documents. • Coordinate with Caltrans staff to facilitate the timely review and approval of Certification. • Coordinate and attend up to 3 meetings with Caltrans staff to review and discuss Certification forms and/or supporting documentation. • Hold up to 3 meetings with the project team to monitor certification progress and schedule. Deliverables: • Approved and accepted Caltrans Exhibit 13-B (Right -of -Way Certification) or equivalent required Caltrans forms. 9.6 Property Management Services Monument provides comprehensive property management and maintenance services following acquisition to support the City through the transition from occupancy to demolition or construction. Our team conducts initial property inspections, confirms occupancy status, and oversees all aspects of the site. Services include coordinating utility transfers and disconnections, facilitating short-term rental agreements, collecting rent, and issuing notices to vacate in accordance with state law. We review and update existing leases and agreements, prepare new agreements for the City's approval, and coordinate with escrow companies for the transfer of leases, rents, and security deposits. Monument also maintains detailed tenant databases and submits weekly status reports that summarize key property details, including tenancy, rent, notices issued, vacancy dates, and demolition timelines. To ensure each property is secure and maintained while awaiting demolition or construction, Monument provides full interim management services. This includes site security such as fencing and board -up, vendor coordination for property maintenance, graffiti and nuisance abatement, utility account setup and payments,