25B - SANTA ANA BLVD GRADE SEPARATION

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A meeting with the City, Caltrans, the SCRRA/OCTA, and other stakeholders will be held before any significant work is started on the project. The purpose of this meeting will be to: 1. Review the PSRE and PRE Document development process. 2. Solicit input regarding the goals for the project desired by each agency. 3. Agree on the intended scope of the project. 4. Agree on the basic design standards to be met. The first step in the project development process will be to develop the conceptual alternatives for the project. Those elements to be considered will include: • Environmental Issues; • Traffic Requirements (Existing and Future); • Utility Impacts; • Existing Topography; • Horizontal and Vertical Geometric Requirements; • Crossing Type Selection; and • Project Costs. After completion of this initial step, the City will review the conceptual alternatives, the impacts and costs of each alternative within the PSRE and make a decision of which alternatives are feasible and should be carried to the next step in the project development process - preparation of the PRE. The PRE is the engineering document that provides the transition between the conceptual plans and the proposed project. At the pre-PSRE meeting, the engineering specifics of the design scope will be discussed. These will include the major features of work associated with the project, such as alternatives that substantially lessen or avoid environmental impacts, number of lanes (current and future), and most efficient crossing type. Additional items that need to be considered are roadway drainage systems, impacts to both existing and future utilities, and cost. Phase I -Preliminary Engineering, PSRE, and PRE Task 1.1 Project Coordination/Management/Public Outreach The AECOM will assist the City on this phase of the project with responsibility for the work effort within its team. This task includes project management and administration; meetings; quality control/quality assurance; agency, subconsultant railroad and utility coordination; project permit coordination; scheduling; budgeting; progress reporting, and invoicing. Progress meetings will be held at monthly intervals, or as needed between the City, SCRRA/OCTA, other stakeholders, and the Project Team. The purpose of these meetings will be to review project status to ensure the contract objectives and milestones are being achieved. It is also anticipated AECOM will lead one (more if needed) public meeting, and will be chairing two coordination meetings with the consultants working on other, adjacent projects. To supplement these meetings, the AECOM Team will maintain on-going communications with the City, SCRRA/OCTA, and other agencies as necessary. It is anticipated several meetings with these agencies will be required to gain project approval for the locally preferred alternative. A schedule will be developed, maintained and updated for tracking the project. Deliverables: Required Copies of Meeting Minutes Updated Project Schedule Public Meeting Exhibits Task 1.2 Research and Data Collection Existing reports, studies, proposed and "as-built" plans, mapping or other information will be obtained from the City, utility companies and other agencies as applicable and reviewed by the design team. Data to be obtained and reviewed includes: Ci!_v gjSanta Ana 25B-22