25I - RIGHT-OF-WAY SRVS FOR CIP - Laserfiche WebLink

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Request for Proposals for Right of Way Consulting and Related Services Specialty Area (A5) Acquisition, Relocation, and Property Management Services Replacement Housing Referrals: One of the tenets of the residential relocation program is that comparable replacement housing must be available before you can cause displacement. Therefore, OPC will search for, verify the availability of, and provide referrals to comparable replacement housing. The displacees will receive referrals on a regular basis until they secure replacement housing. (While not required, referrals to available replacement business sites will be offered to displaced businesses in order to assist them with successfully relocating their businesses as well as mitigating foss of business goodwill claims.) One critical assumption of finding available housing is the actual securing of the available unit. Many times, especially in the competitive housing market we are experiencing in the Orange County market, it is those who have the money that will secure the unit. Many times, occupants being displaced for a publicly funded project are in the lower income category and do not have the funds necessary for first months rent and security deposit. Without the ability to secure advance claims in a timely basis, many replacement housing opportunities are lost and the credibility of our consultants and the City is lost. Therefore, it Is critical that checks are processed as quickly as possible for the claimants. As we have done with many other clients, OPC proposes to set up a Trust Account with monies funded by the City to allow OPC to process the payments as they are approved by the City, relieving the City of the need to prepare additional paperwork and expediting payment to the displacees. Claims are still sent to the City for review and approval, but once approved; a check can be cut Immediately by OPC staff from the Trust Account. Appropriate controls and reports are submitted to the City documenting the funds deposited and monies that that have been paid. Vacation and File Close Out: The last segment is critical, because without vacation of the units, the City cannot proceed with the proposed road work or other project construction. OPC's Project Manager will work closely with the City to make sure its schedule is met. Therefore, OPC's goal will be to provide all appropriate services, referrals and assistance to relocate the tenants while adhering to the City's timeline. If tenants have not found replacement housing 90 days before the City needs the property vacant (or other date determined by the City) and appropriate comparable replacement housing has been provided, OPC will deliver 90-Day Notices to Vacate. Lastly, the task of closing a file, while not critical to vacating the tenant, will be of importance long after the units are vacated. The files must be able to tell a story of who, what, why and how much, so that any auditor will understand the process and sign off on the reimbursement of the funds, if applicable. OPC will provide written and verbal multi-lingual services, either with our current bilingual staff or outside services, in the event the need arises. Page 36 251-28