DEMARCO, EDWARD 1 - 2011 - Laserfiche WebLink

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Once monthly, RNSP will forward timesheets, reflecting hours worked by persons assigned to the Program, to each officer's respective agency's timekeeper for review and verification. SPECIAL APPROPRIATION FUND, FISCAU AND VOUCHER PROCEDURE A Special Appropriations Fund has been established to allow RNSP personnel to charge expenditures as necessary, in the performance of their duties directly related to Program functions. The utilization, responsibility, accountability and control of this fund will be determined exclusively by the Executive Board. The Orange County Sheriffs Department Financial/Administrative Services will maintain a record of this fund throughout the fiscal year. The Financial/Administrative Services will certify all expenditures and obtain the Sheriff or his designee's signature. Members of the Orange County Sheriff's Department Financial/Administrative Services will, periodically throughout the fiscal year, conduct surprise audits of RNSP to determine if the Program Manager's accounting of funds is accurate and in compliance with these guidelines. PROGRAM FUNDS Program funds are authorized expenditures incurred by officers while in the performance of their RNSP duties. They must directly relate to the continuing development of an investigation or informant. The fund will be reconciled quarterly by RNSP. Program funds may be paid either from a standing advance or through funds advanced by the Program. Expenses will be claimed on an "Expense Voucher" form number F0680206.1. This voucher can be made for: a. Program Maintenance b. Operational Expense c. Contraband Purchase The voucher will include a statement as to which category the money was expended under. By signing the voucher, the officer is attesting to the validity and necessity for the expenditure. Once the voucher has been completely filled out, including; Date, Amount, Reason, and Signature of requestor, the voucher is submitted to the Operational Supervisor for review and the Program Manager for final authorization. a OBTAINING CASH ADVANCES FROM FINANCIAL. SERVICES Whenever it becomes necessary to obtain a cash advance from the fund, the requestor, and one witness, of the advance will submit to the Financial/Administrative Services a properly completed cash advance request bearing the signature of the requestor and the proper approval signature. The cash advance form will be in three parts to be retained in the following manner: Copies 1 &- 2 Financial/Administrative Services, Copy 3 - Recipient of the cash advance. Upon assuring the completeness of the Cash Advance form, the Financial/Administrative Services Division will issue the advance and make the proper entry in the fund ledger. Page 20 Revised 3/11/2011