DEMARCO, EDWARD 1 - 2011 - Laserfiche WebLink

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"Flash" Fund Procedure The Operational Manager and Program Manager must be notified prior to utilizing the Special Appropriations Fund for "Flash" purposes. Flash fund money will not be used to buy contraband. Its use is limited to "flash" money purposes in connection with controlled substances and various special investigations. Should the RNSP Special Appropriations Fund not be sufficient to accommodate the "Flash" purposes, additional Flash monies can be requested through the Sheriffs Department Fiscal/Administrative Services Division. All persons requesting funds will present a Flash Fund Monies Withdrawal receipt form to Fiscal. No maximum cash available figure will be set. Thirty thousand dollars ($30,000) shall be accounted for by Fiscal Services and retained in their inner safe. Should a situation develop wherein an amount in excess of this figure is needed, the Executive Board will arrange to obtain the necessary amount, either through one of the committed agencies or by pooling the various departments flash fund accounts. The flash fund procedure shall be strictly adhered to in order to assure accountability, responsibility and control of the fund. YEAR END RECONCILIATION The Special Appropriations Fund, including all Flash monies will be closed on June 30th of each year. A full accounting of all expenditures will be made to Fiscal Services and forwarded to the Auditor -Controller. All cash advances from the fund MUST be cleared by June 30th. CUSTODIAN OF THE FUND The custodian of the fund is designated by the Program Manager. The designee will: Have access to the fund (including knowledge of or access to safe combinations). Retain copies of, cash advance forms, expense vouchers and receipts applicable to the fund. Maintain lists of individuals authorized to draw monies from the fund and individuals authorized to approve advances and expenditures, and will update these lists as appropriate. Deposit all cash on hand as of June 30th of each year into the County Treasury. Release cash to authorized individuals upon receiving properly prepared and approved forms. Accept cash being returned to the fund and place into the safe and issue a receipt so as to relieve the person returning the cash of further responsibility. Perform any other duties referred to in this procedure or as may be deemed appropriate in compliance with current Sheriffs Fiscal procedures MAINTENANCE OF TIM FUND The Financial/Administrative Services Division will maintain on deposit a workable level of cash at all times. At the beginning of each fiscal year and as required throughout the year, requests for cash warrants will be prepared and submitted to the Auditor -Controller. Page 21 Revised 3/11/2011