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Pertinent accounting records will be made available to the Auditor -Controller upon his request <br />for inspection and audit. Records containing information relative to the prosecution of a case or <br />cases and/or persons involved in a particular case or cases shall be deemed confidential and shall <br />not be made available. <br />a LOSS OF MONIES <br />In the event monies are lost, stolen or otherwise not accounted for or repaid to the Program <br />Manager's designee, the Program Manager will be notified immediately, an internal review will <br />be conducted and the appropriate documentation will be submitted with the voucher to <br />Fiscal/Administrative Services. <br />In the event the Program's internal review reveals an erroneous intent, the Executive Board will <br />be notified. The Executive Board can notify the Auditor -Controller to initiate an investigation of <br />the circumstances surrounding the loss. <br />CASH ADVANCES/SPECIAL APPROPRIATIONS <br />No maximum cash available figure will be set. Thirty thousand dollars ($30,000) shall be <br />accounted for by Fiscal Services and retained in their inner safe. <br />AUTHORIZATIONS <br />The following procedure will be followed in obtaining the $30,000 Special Appropriations fund <br />on hand. Withdrawals are authorized by the Sheriff or an Assistant Sheriff. Funds are released to <br />the custodian and reconciler on the fund. A list of the approved names shall be on file with the <br />Auditor -Controller. <br />ASSET SHARING <br />To support and continue joint participation of local law enforcement in RNSP, it has been agreed <br />that assets seized will be divided and returned to the agencies involved based upon their <br />respective sworn contribution to the effort. <br />An estimate of money due each RNSP member agency will be forwarded to every department's <br />chief executive on a quarterly basis. <br />It shall be incumbent upon the head of each participating agency to submit to the Executive <br />Board a claim form for funds due pursuant to this Agreement. This claim must include, in <br />addition to a reference to the RNSP case in question, a statement stipulating that the assets or <br />property will only be used for general law enforcement purposes. <br />In addition, the Board has determined to further offset various expenses of the participating <br />agencies through asset forfeiture funds, where possible, to encourage local department <br />participation. <br />Page 22 Revised 3/11/2011 <br />