OVERLAND, PACIFIC & CUTLER 3 - 2011

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Specialty Area (A5) Acquisition, Relocation, and Property Management Services Request for Proposals for Right of Way Consulting and Related Services Specialty Area (A5) Acquisition, Relocation, and Property Management Services The preceding example is a routine case and typically takes 9-12 months of duration from start to finish. Specific schedules can be determined depending on project constraints, and particular scopes can be accommodated depending on project funding requirements. Acquisition and Negotiation Mr. Ray Armstrong, SR/WA, will serve as the Principal -in -Charge of Acquisition and will assume responsibility for the acquisition team's activities. Pre -Acquisition Activities: During the early phase of a project, OPC will perform pre-acquisition activities consisting of a comprehensive review of all title reports and underlying record documents, issuance of statutory appraisal letters, review of engineering plans, legal descriptions, right of way maps and other information relevant to the project. OPC's Project Manager will coordinate with the City's on-call real estate appraiser(s) on title issues, property inspections and clarification of engineering design elements. Upon completion of the appraisal reports, OPC will conduct an independent review for adequacy and compliance with USPAP and applicable regulations. If necessary, OPC will participate in city council meetings and assist the City in preparing exhibits and/or reports necessary to establish the amount of just compensation. This initial stage will also include preparation of written offers of just compensation, documents, deeds and right of way agreements in accordance with applicable requirements, to submit to the City for approval. Property Negotiations: Following City Council approval of just compensation, OPC will present the City's written purchase offer to the owner and/or owner's representative. Negotiations will involve an interactive, (ace- to -face discussion with the property owner about his/her property; explanation of the project and its impacts to the property; explanation the appraisal process and how the value was concluded, as well as answers to any questions or concerns the owners may have. All of our agents are licensed with the DRE and trained to utilize a non -coercive, integrative negotiation style to overcome all hurdles in reaching a settlement in the most efficient manner possible. Our agents will negotiate in good faith with an open mind for creative solutions that would be mutually beneficial to all parties involved. In the event a counter proposal is made, OPC will evaluate its merits and make recommendations if it is believed that an administrative adjustment or settlement is warranted, based on the facts. Supplemental negotiations may also include addressing any objection or question concerning the project the owner has by conferring with the City's Project Manager. Once an agreement is reached, OPC will submit the appropriate executed documents to the City for approval (including letters of recommendation with supporting documentation, if an administrative settlement is being recommended). Page 29