Laserfiche WebLink
Specialty Area (A5) Acquisition, Relocation, and Property Management Services <br />Request for Proposals for Right of Way Consulting and Related Services <br />Specialty Area (A5) Acquisition, Relocation, and Property Management Services <br />Post Negotiations: Upon the City's approval of the appropriate documents, escrow will be opened by <br />submitting an instruction letter providing the purchase contract, title insurance coverage and notarized Deed to <br />escrow agent. OPC will assist with any due diligence requirements, will resolve adverse title conditions <br />preceding the close of escrow and will coordinate payment of just compensation. The City of Santa Ana will be <br />furnished with copies of the recorded Deeds and title insurance polices following the close of escrow. <br />In the event the property cannot be acquired by good -faith negotiations, OPC will assist the City with <br />condemnation support by ordering an updated litigation guarantee, coordinating with the attorney and assisting <br />with any other tasks necessary to take possession. <br />During the course of the acquisition process, OPC will maintain a complete acquisition file of all <br />correspondence, offers, and contacts with each property owner and the City. We will also provide the City with <br />written status reports at the prescribed interval and confer with the City's Project Manager, as needed. OPC will <br />maintain a current Acquisition Checklist showing each successfully negotiated parcel and outline any special <br />terms agreed to with a recommendation for the City of Santa Ana's action. <br />Relocation Assistance <br />Planning: The first task in the Planning phase is the initial meeting with the Project occupants to provide <br />them with an overview of the relocation process and to explain what they can expect from the relocation <br />program as it relates to the benefits they are eligible to receive, the advisory assistance that will be provided and <br />other specifics related to the initial planning identified above. Information about the project site occupants and <br />their potential relocation needs is obtained at this time. Based on the occupants replacement housing or <br />business sites needs, OPC will then conduct a market survey to search for available replacement housing and <br />commercial sites. <br />The last major task in the Planning stage is the preparation of the Relocation Plan. The Relocation Plan <br />will determine the level of service needed for later relocation assistance activities based on the personal <br />interviews that will be conducted with all affected occupants. The Plan will describe the affected project <br />occupants, identify the procedures and the program the City will follow, identify the availability of comparable <br />replacement housing and/or business replacement sites, as well as provide a relocation budget estimate. <br />Data Collection and Information Delivery Before a final eligibility determination can be made, OPC must <br />gather more than just anecdotal information obtained in the initial interview for the Relocation Plan. <br />Documentation to support verification of current rental/mortgage payments, household size and verification of <br />tenancy, household income and special needs must all be secured and verified. <br />Page 30 <br />