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�� Santa Ana Police Department SPA Phase III one Miuion. yours. GTSI-11-13308 0.0 developed in close coordination between the GTSI Project Manager (PM) and the SPA Primary Point of Contact (POC) upon successful completion of a fully executed contract and the issuance of a notice -to -proceed. The PMP will be presented and discussed at a Kick -Off Meeting with the SPA Project Team within twenty (20) work days after contract signing. The Kick -Off meeting will address: • The SPA's overall vision of the project • The validation of proposed schedules, tasks, milestones and deliverables as outlined in the draft Project Management Plan • The process for scheduling stakeholder meetings, as needed or required • The pre -scheduling of Bi -Weekly Status Meetings • The process for the collection of all relevant master plans, studies, needs evaluations, prior reports, memos, letters, surveys, FCC documents/licenses, presentation materials and other information as may be required or deemed relevant • The PMP and approval/acceptance • The GTSI Team will document, publish and maintain the minutes for all project team meetings and make them available as electronic copies to meeting participants. Upon conclusion of the Project Management Plan and for the duration of the project, project status meetings will be conducted on a bi-monthly (twice per month) or on an as needed and agreed upon basis on the calendar days agreed to at the Project Kick -Off meeting. These status meetings will occur with the SPA Primary POC and will include discussion of the project's overall status, the project schedule, any known or anticipated schedule issues, project risks, financial status and action items. Project Status Reports will document these meetings and can be distributed to the SPA's Project Team to ensure they remain informed of the progress of the project. The completion of the Kick -Off Meeting and delivery and acceptance of the SPA III Project Management Plan will complete Deliverable 1 - Project Management Plan. 2.3 SPA Executive Coordinator The CaISIEC SPA has identified a requirement for an Executive Coordinator function/service to manage the day-to-day issues/operations for the SPA. The SPA Charter identifies within the governance structure of the SPA an Executive Coordinator function that will provide support to the Chairman of the SPA Steering Committee, the Steering Committee and the various other Work Groups within the SPA structure. The Charter further defines the responsibilities associated with that function. The need is driven by understanding the reality that SPA leadership positions are filled voluntarily by SPA members employed in full time public safety positions and that their work load and time constraints don't allow for the amount of dedicated effort needed to implement and manage initiatives across the SPA. The SPA's efforts to carry out its role of regional coordination and management of public safety communications interoperability continues to increase. The geographical size of the SPA, the number of counties and political subdivisions, the number and complexity of the communications systems and the mandates imposed on the -4- GTSI Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal.