55E - RESO - HOMELAND SECURITY GRANT

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SECTION 6 - POST AWARD REQUIREMENTS Post Award Post award budget, scope and time modifications must be requested using the Modifications Cal EMA Financial Management Forms Workbook V 1. 10, signed by the subgrantee's Authorized Agent, and submitted to the subgrantee's Program Representative in the Homeland Security Grant Unit at Cal EMA. The subgrantee may implement the modifications, and incur associated expenses, only after receiving written final approval of the modification from the State. Failure to submit modification requests, and receive written approval prior to expenditure, could result in a reduction or disallowance of that part of the grant. Note: Modifications can be requested once per quarter during the grant performance period. Payment Request To request advance or reimbursement payment of FYI 0 HSGP funds, Process complete a payment request form using the Cal EMA Financial Management Forms Workbook and return it to the appropriate Program Representative in the Homeland Security Grant Unit at the Cal EMA. Subgrantees who fail to follow the workbook instructions may experience delays in processing. Payments can only be made if the subgrantee has submitted a completed an approved application. Exercise costs will not be reimbursed until an AAR has been posted and access to the AAR has been granted to Rachel Magana. Rachel can be reached at (916) 324-9314 or rachel.ma anana,ohs.ca.gov. Advances and DHS allows subgrantees to request FYI 0 HSGP funds up to 120 days prior Interest Earned on to expenditure/disbursement, or on a reimbursement basis. The federal guide Advances requires that advances must be deposited in interest-bearing accounts, and describes how interest earned should be returned quarterly to the federal government. In addition to returning interest in accordance with the prescribed federal guidance, subgrantees must also inform the grantee's Program Representative in the Homeland Security Grant Unit at the Cal EMA of any interest returned on program funds. Performance Bond Many subgrantees were unable to procure large equipment items due to problems with vendor delivery scheduled to occur after the federal reporting period had expired. To assist with this issue, DHS allowed subgrantees to obtain a "performance bond" wherein subgrantees procured the item(s) in question, paid the money up front, and obtained a performance bond to ensure delivery of the item within 90 days of the subgrantees performance period. Subgrantees must obtain a performance bond for any equipment item over $250,000 or any vehicle, aircraft or watercraft, financed with homeland security dollars. FYI 0 California Emergency Management Agency Page 16 55E-28