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<br /> <br /> <br /> <br /> <br /> 3.5. Cutover to ATIMS <br /> ATIMS and the CITY will achieve the cutover to the new system in the following manner. <br /> <br /> Pre-production Activities. ATIMS will be performing the data conversion of legacy CITY data <br /> and will perform a "practice" cutover exercise utilizing the legacy CITY data used for testing and <br /> training. A core team of the CITY's staff will intake new cases, create documents, and generate <br /> reports within the system. They will log any major problems as they utilize the practice <br /> production system. ATIMS, with reasonable assistance from the CITY, will address and solve <br /> the problems on the practice system. ATIMS and the CITY will then agree on a date/time for <br /> system cutover. <br /> <br /> Acceptance Phase. After ATIMS has installed the Licensed Software and both the CITY and <br /> ATIMS have mutually agreed that the system is functional, the CITY shall have a period of thirty <br /> (30) days ("Acceptance Period") from the date of installation to verify that the licensed software <br /> performs to the specifications. <br /> <br /> In the event that the CITY determines that the Licensed Software does not meet such <br /> specifications, the CITY shall notify ATIMS in writing, and ATIMS shall modify or correct the <br /> Licensed Software as required. The date of Acceptance will be that date upon which the CITY <br /> provides ATIMS with written notice of the satisfactory completion of the Acceptance testing. <br /> <br /> Acceptance testing will be performed by the CITY prior to production cutover. ATIMS will <br /> devise, and the CITY will approve a formal test plan and form. The CITY will monitor and <br /> approve results of tests conducted prior to system acceptance. <br /> <br /> The CITY and ATIMS will sign and date all testing results and will agree on whether or not the <br /> system passes or needs more modification and testing. If the functioning requirements of the <br /> system fail at testing, ATIMS will correct the problems at no additional cost to the CITY. This is <br /> only applicable for functions already within the system. In that event the acceptance testing <br /> process will be repeated after the changes are made as many times as needed, until the <br /> application passes. <br /> Acceptance testing will be completed when ATIMS and the CITY agree that the system is ready <br /> <br /> for production, and when both parties sign, date and check the final acceptance on the testing <br /> forms. <br /> Production Cutover. On a date agreed to by both parties, the CITY will begin production use of <br /> the ATIMS software. There will be a freeze on any further data entry into the existing Jail <br /> Management System so that the production data will be current when the actual cutover takes <br /> place. <br /> <br /> ATIMS will provide priority processing for all calls during the first month of cutover to <br /> troubleshoot any problems that may arise and to assist users in their use of the system as <br /> needed. If it is determined that a higher level of support is required, the CITY and ATIMS shall <br /> agree on the specifics of additional support required. ATIMS will shift to maintenance mode from <br /> this point forward. <br /> <br /> <br /> <br /> <br /> 25B-19 <br />