ADVANCED TECHNOLOGY INFORMATION MANAGEMENT SYSTEMS (ATIMS) -2012

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BETA SITE UNDERSTANDING This document defines the understanding between Advanced Technology Information Management Systems (ATIMS) and the City of Santa Ana , in which the City agrees to test a software program known as Jail Management Software (JMS) and keep ATIMS aware of the test results. 1. Background ATIMS has chosen the Santa Ana Police Department to be a Beta Site for its Jail Management Software. In the computer industry a Beta Site agreement generally refers to an understanding between a vendor and their selected partner to deploy unfinished software in a real -world environment, subsequently working in cooperation to reach a finished product. This is the specific case with the agreement between ATIMS and the City of Santa Ana. BETA testing means the software is deployed within a real -world environment while still in its final stages of development, with the specific intent of working out bugs (computer code /program defects) and /or identifying needed modifications or changes. The City of Santa Ana will work cooperatively with ATIMS to send back information on bugs that are experienced while field testing the program and offering suggestions for enhancement. This relationship allows the vendors' programmers to correct bugs. As part of the BETA site agreement, ATIMS will be providing the City of Santa Ana software and users licenses free of charge. This arrangement is beneficial to both parties as the City receives costly software at no charge and ATIMS gains the opportunity to deploy their software in a real - world environment, exposing it to a variety of users utilizing the system throughout their job functions to identify issues that normal internal quality control would not catch and identify. 2. ATIMS's Obligations ATIMS shall provide the City with software, licenses and any necessary documentation and instruction needed to use JMS. ATIMS will work cooperatively with the City of Santa Ana to address reported bugs and enhancement requests. Upon satisfactory completion of the testing, ATIMS shall furnish the City with the production release of the JMS. 3. The City of Santa Ana's Obligations The City shall test the JMS under normally expected operating conditions in the City's environment during the test period. The City will gather and report test data as agreed upon with ATIMS. The City will allow ATIMS access to JMS at all times for inspection, modifications and maintenance.