25H - AGMT - STREET SWEEPING SERVICES

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Agreement Award for Street Sweeping Services July 16, 2012 3 of 6 The evaluation committee determined that Athens Services was the top proposer. The company received the highest overall rating due to a top-quality proposal presentation and interview, sweeping program implementation plan, fee competiveness, emphasis on customer service, and overall responsiveness to the RFP requirements. Athens Services has been providing street sweeping services for over 25 years and services 25 cities, including Lake Forest, Mission Viejo, Newport Beach, Placentia, and Villa Park. Athens proposed some inventive ideas including the utilization of GPS devices to improve sweeping quality and route efficiency, and the possibility of utilizing parking enforcement camera technology on sweeping vehicles to produce additional savings to the City. Key Contract Terms: Following the evaluation process, staff entered into negotiations with Athens Services and reached key agreement deal points that include: • Reducing the proposed curb mile price from $16 to $15, a reduction of over $53,000 (6 percent) for a total contract of $800,790 annually. • Providing twelve parking spaces to Athens Services at the City Corporate Yard for sweeping vehicles, related equipment, and an office/storage room. • The ability for Athens to purchase fuel at the City Corporate Yard. Impact to Existing Staffing: Contracting street sweeping services will not result in any staff layoffs. As part of the transition, street sweeping equipment operators will be reassigned to other Maintenance Services Division programs such as environmental sanitation, street trees, or roadway markings and signs, with no changes to their current salary rates. Last April, the Maintenance Services Division lost three equipment operators and is expecting to lose an additional three in the sweeping program within the next six months due to retirement. Also, up to 80 percent of division staff will be eligible to retire within the next four years. With these upcoming retirements, the Sanitation Enterprise Fund is expected to realize added cost savings. These reductions in personnel costs are important long-term strategy needed to balance the fund. Contract sweeping will allow the City to maintain the supervisor, projects manager and maintenance manager to manage the contract (Table 2). Implementation of contracted street sweeping will produce an immediate first-year program savings of over $1,530,000 and comparable annual savings during the contract term. 25H-3