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0 City of Santa Ana <br />Following an initial bid proposal evaluation process, the grading panel will select finalists for <br />possible onsite visits and oral presentations. Oral presentation concerning the Proposer's <br />proposal, all of which may be videotape recorded, will be limited to 30 minutes per <br />presentation. During the oral presentations the Proposal Grading Panel will listen to the <br />Proposer's presentation and may ask questions of the Proposers and/or request amplification, <br />explanation, or further information regarding their proposal. Additional presentation time may <br />be allotted at the sole discretion of the panel. <br />2.6 ADMINISTRATIVE <br />2.6.1 Bid Proposal Deposit. <br />All bid proposals must include a $2,500 deposit in the form of a cashier's check made payable <br />to the City of Santa Ana ("Bid Proposal Deposit"). Bid Proposal Deposits will be refunded in <br />their entirety to all Proposers that voluntarily withdraw their proposal prior to the Public <br />Opening, and to all Proposers who complete the process but are not ultimately selected. Bid <br />Proposal Deposits are due by 3:OOPM on Monday, July 9, 2012. <br />2.6.2 Oral Presentations. <br />Oral presentations may be requested of all Proposers at any time throughout the procurement <br />process. <br />2.6.3 Proprietary Information. <br />All bid proposals and documents submitted in response to this RFP shall become the property <br />of the City. It is the responsibility of each Proposer to clearly identify any and all information <br />contained in their bid proposal that it considers to be confidential and/or proprietary. To the <br />extent that City of Santa Ana agrees with that designation, and it is consistent with the Public <br />Record Act requirements, the City of Santa Ana will seek to protect that information from <br />disclosure. All other information will be considered public. However, all information regarding <br />the procurement process will not be disclosed to the public or be subject to disclosure pursuant <br />to the California Public Records Act (Government Code §6250 et seq.) during the deliberative <br />process, until such time as evaluations have been completed and final award recommendations <br />have been made to the Council. In the event that a demand is made for disclosure of <br />Phase 2 RFP: Emergency Ambulance Transportation and Related Services Page 1 14 <br />June 14, 2012 <br />25F-33