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City of Santa Ana Records Retention Schedule <br />COMMUNITY DEVELOPMENT AGENCY <br />Exhibit D <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />START DATE <br />RETENTION <br />PERIOD <br />REMARKS <br />CUSTODIAN <br />Contracts <br />After Termination <br />4 Years from FY <br />CCP 337 CCP <br />CDA - Admin and <br />Original contracts and agreements and back-up <br />date <br />337.2 CCP 343 <br />Housing <br />materials, including leases, license agreements, <br />10 Years after <br />CCP 337.15 <br />service/maintenance contracts, etc. <br />completion <br />Original contracts/agreements regarding the <br />development of real property, design, <br />specifications surveying, planning, supervision, <br />testing, or observation of construction or <br />improvement to real property. <br />Notices or Legal Notice <br />Special Meetings, Notices of public hearings, <br />Date of Action <br />2 years <br />GC 34090 24 CFR <br />CDA - Admin. <br />etc. Also proof of publication of notice or proof <br />570.502 24 CFR <br />of posting of notice <br />85.42 <br />Property <br />Supporting documents regarding sale, <br />10 Years <br />CCP 337.15 <br />Acquisition/Disposition <br />purchase, exchange, lease or rental of property <br />by the City. <br />Minutes <br />Redevelopment Agency/Oversight Board. <br />Date of Action <br />Permanent <br />GC 34090 (e) <br />CDA - Admin <br />Documents may be imaged immediately. <br />SUCCESSOR AGENCY <br />Action Items & Agenda <br />RFCAs and staff reports to commissions, <br />Date of Action <br />2 Years <br />CDA - Admin. <br />Packets & Reports <br />Agency and other legal bodies (not City <br />Council.) Can be imaged immediately for <br />Contracts <br />Original contracts and agreements and back-up <br />After Termination <br />4 Years from FY <br />CCP 337 CCP <br />CDA - Admin and <br />materials, including leases, license agreements, <br />date <br />337.2 CCP 343 <br />Housing <br />service/maintenance contracts, etc. <br />10 Years after <br />CCP 337.15 <br />Original contracts/agreements regarding the <br />completion <br />development of real property, design, <br />specifications surveying, planning, supervision, <br />testing, or observation of construction or <br />improvement to real property. <br />OVERSIGHT BOARD <br />Action Items & Agenda <br />RFCAs and staff reports to commissions, <br />Date of Action <br />2 Years <br />Code of Civil <br />CDA - Admin. <br />Packets, Resolutions & <br />Agency and other legal bodies (not City <br />Procedures Sec. <br />Reports <br />Council.) Can be imaged immediately for <br />337 GC 34090 <br />permanent retention. <br />2of6 <br />