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City of Santa Ana Records Retention Schedule <br />COMMUNITY DEVELOPMENT AGENCY <br />Exhibit D <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />START DATE <br />RETENTION <br />PERIOD <br />REMARKS <br />CUSTODIAN <br />Contracts <br />After Termination <br />4 Years from FY <br />CCP 337 CCP <br />CDA - Admin and <br />Original contracts and agreements and back-up <br />date <br />337.2 CCP 343 <br />Housing <br />materials, including leases, license agreements, <br />10 Years after <br />CCP 337.15 <br />service/maintenance contracts, etc. <br />completion <br />Original contracts/agreements regarding the <br />development of real property, design, <br />specifications surveying, planning, supervision, <br />testing, or observation of construction or <br />improvement to real property. <br />PARKING <br />Parking <br />Official documents, statements and bond <br />Retirement of Bond <br />Permanent <br />Code of Civil <br />CDA-Admin <br />information regarding downtown garages. <br />Procedures Sec. <br />337 GC 34090 <br />Property Tax Assessments and Reports for <br />Assessment Date <br />5 Years <br />Code of Civil <br />CDA-Admin <br />properties held by the Agency <br />Procedures Sec. <br />337 GC 34090 <br />Validations and Parking Pass Files <br />Validation Dates and <br />2 years <br />Code of Civil <br />CDA-Admin <br />Date Pass Returned <br />Procedures Sec. <br />337 GC 34090 <br />Monthly Revenue Statements - Agency and <br />Date of Receipt <br />2 years <br />Code of Civil <br />CDA-Admin <br />Authority Only <br />Procedures Sec. <br />337 GC 34090 <br />Broken Meter Reports <br />Report date <br />2 years <br />Code of Civil <br />CDA-Admin <br />Procedures Sec. <br />337 GC 34090 <br />Meter Repair Records <br />Repair date <br />2 years <br />Code of Civil <br />CDA-Admin <br />Procedures Sec. <br />337 GC 34090 <br />Meter Database Information <br />Date of Entry <br />2 years <br />Code of Civil <br />CDA-Admin <br />Procedures Sec. <br />337 GC 34090 <br />HOUSING <br />Loan Files <br />All approved paid -off Rehabilitation Loans <br />Payoff Date <br />5 Years <br />Code of Civil <br />Housing <br />Procedures Sec. <br />337 GC 34090 <br />Loan Applications <br />Ineligible loan applicants <br />Denial Date <br />5 Years <br />Code of Civil <br />Housing <br />Procedures Sec. <br />337 GC 34090 <br />3 of 6 <br />