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City of Santa Ana Records Retention Schedule <br />PLANNING AND BUILDING AGENCY <br />Exhibit I <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />RETENTION <br />I REMARKS <br />CUSTODIAN <br />START DATE <br />PERIOD <br />ABANDONMENT <br />Alley/Street <br />City agrees to relinquish all rights and fee title to <br />Approval Date <br />Permanent <br />GC34090d <br />PBA <br />underlying property <br />ADDRESS CHANGE <br />Street Name <br />Any change to description of the street name <br />Approval Date <br />Permanent <br />GC34090a <br />PBA <br />Street Number <br />Change in numerical identification due to <br />Approval Date <br />Permanent <br />GC34090a <br />PBA <br />expansion or decrease in numbers <br />AGREEMENTS <br />Contract between City and developer in which <br />CCP337,337.1(a),3 <br />PBA & CLERK OF <br />Development <br />the City agrees to guarantee specific entitlement <br />Expiration Date <br />Permanent <br />37.15; GC3490; 4 8 <br />THE COUNCIL <br />in exchange for conditions or approval <br />CFR 4.703 <br />APPLICATIONS <br />Alternate Methods & <br />Concepts & materials not covered by current <br />Approval Date <br />Permanent <br />PBA <br />Materials of Construction <br />building code <br />Appealing decision or requirement of Planning <br />Appeals <br />Commission, Planning Manager or Zoning <br />Approval Date <br />Permanent <br />PBA <br />Administrator made by interested party, <br />individual or group <br />Appeals to Code <br />Appealing to Uniform Code Appeals Board to <br />Approval Date <br />Permanent <br />PBA <br />resolve code disputes <br />Appeals Board <br />To appeal a decision or interpretation of the <br />Approval Date <br />Permanent <br />PBA <br />Building Official to Planning Commission <br />Conditional Use Permit <br />Specific use of land or buildings in a land use <br />Approval Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />district wherein such use may be so conditionally <br />19850; 4003; 4004 <br />Development Review <br />Members of a committee representing all city <br />Approval Date <br />3 Years <br />PBA <br />agencies coordinate site plan review comments <br />Documentation of <br />Exceptions from the requirement of the Title 24 <br />Approval Date <br />Permanent <br />PBA <br />Unreasonable Hardship <br />Energy Standards <br />Request for additional time to implement <br />Extension <br />conditions of approval for discretionary <br />Approval Date <br />3 Years <br />PBA <br />applications <br />Permit Extension <br />Request for additional time to complete repairs <br />Permit Issuance <br />2 Years <br />PBA <br />and/or corrections <br />Floodplain Variance <br />Request showing sufficient cause to deviate <br />Permit Issuance <br />Permanent <br />PBA <br />from the Floodplain Management regulations <br />General Plan Amendment <br />Alteration or redesignation of land use or policy <br />Adopted Date <br />Until Superseded <br />Agency Policy <br />PBA <br />contained in the General Plan <br />Legal Nonconforming <br />Legalizing unpermitted additions or conversions <br />Ito <br />Approval Date <br />Life of structure <br />PBA <br />structures <br />1 of 6 <br />