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City of Santa Ana Records Retention Schedule <br />PLANNING AND BUILDING AGENCY <br />Exhibit 1 <br />RECORD <br />RETENTION <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />REMARKS <br />CUSTODIAN <br />START DATE <br />PERIOD <br />Lot Line Adjustments <br />Minor modification of existing lot lines <br />Recorded Date <br />Permanent <br />PBA <br />A waiver of modification of those zoning <br />Minor Exceptions <br />provisions which pertain to minimum <br />Approval Date <br />Permanent <br />PBA <br />requirements <br />Pushcart License <br />Permit to operate a pushcart <br />Permit Issuance <br />Duration of <br />operator's use <br />PBA <br />Residential Relocation <br />Any relocation of a residential structure from one <br />Permit Issuance <br />Permanent <br />PBA <br />parcel to another <br />Seismic Safety Certificate of <br />Compliance with Santa Ana Municipal Code <br />Approval Date <br />Permanent <br />CG34909a <br />PBA <br />Compliance <br />Seismic Safety Ordinance <br />Mechanism to insure the coordination of signage <br />Until superseded or <br />Sign Program <br />within a development site <br />building is <br />2 Years <br />PBA <br />demolished <br />Planning Commission Site <br />Project plans requiring approval of Planning <br />Approval Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />Plan Review <br />Commission typical of Sd zone <br />19850; 4003; 4004 <br />Specific Development <br />Used to create project or area specific standards <br />Adopted Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />of property through an amendment application <br />19850; 4003; 4004 <br />Specific Plan <br />Used to create special zoning districts through <br />Adopted Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />an amendment application <br />19850; 4003; 4004 <br />Subdivision Parcel Map (or <br />The consolidation or division of four or fewer <br />Recorded Date <br />Permanent <br />GC 34090 <br />PBA <br />Parcel Map) <br />parcels <br />Tract Map <br />The division of five or more parcels <br />Recorded Date <br />Permanent <br />CG34909d <br />PBA <br />Variance <br />Request for variation from Chapter 41, Santa <br />Approval Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />Ana Municipal Code <br />19850; 4003; 4004 <br />Amendment Application <br />Amendment, supplement or change of district <br />Adopted Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />boundaries <br />19850; 4003; 4004 <br />Zoning Ordinance <br />A change to the zoning ordinance <br />Adopted Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />Amendment <br />19850; 4003; 4004 <br />CERTIFICATES <br />Compliance <br />Ensures compliance with current code <br />Approval Date <br />Life of Structure <br />Agency Policy <br />PBA <br />2of6 <br />