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City of Santa Ana Records Retention Schedule <br />PLANNING AND BUILDING AGENCY <br />Exhibit I <br />RECORD <br />RETENTION <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />REMARKS <br />CUSTODIAN <br />START DATE <br />PERIOD <br />Land Use - Temporary <br />A type of permit used for minor uses such as <br />Approval Date <br />Current +2years <br />CG34909a; H&S <br />PBA <br />temporary activities <br />19850; 4003; 4004 <br />Land Use - Permanent <br />Public documentation of legal exterior pay <br />Approval Date <br />Permanent <br />CG34909a; H&S <br />PBA <br />telephones <br />19850; 4003; 4004 <br />Satellite Dishes <br />Approval Date <br />Life of Structure <br />PBA <br />Temporary Certificate of <br />Allows occupancy before final permit is issued <br />Permit Issuance <br />Permanent <br />GC34090 <br />PBA <br />Occupancy <br />CALIFORNIA <br />Brief statement that a project is exempt from <br />GC34090a + <br />ENVIRONMENTAL <br />Categorical Exemption <br />CEQA <br />Approval Date <br />Permanent <br />CEQA Guidelines <br />PBA <br />QUALITY ACT <br />Environmental Impact <br />Document disclosing impacts of project <br />GC34090a + <br />Report <br />development; may include detailed technical <br />Approval Date <br />Permanent <br />CEQA Guidelines <br />PBA <br />studies <br />Mitigation Monitoring <br />Prepared for all projects in which mitigation <br />GC34090a + <br />Program <br />measures have been incorporated in the <br />Approval Date <br />Permanent <br />CEQA Guidelines <br />PBA <br />environmental document <br />Includes Environmental checklist to discuss <br />GC34090a + <br />Negative Declaration <br />areas of potential project impact; Mitigation <br />Approval Date <br />Permanent <br />CEQA Guidelines <br />PBA <br />measures may be included <br />Informs agencies and general public that a lead <br />GC34090a + <br />Notice of Completion <br />agency has prepared a Draft EIR for public <br />Approval Date <br />Permanent <br />CEQA Guidelines <br />PBA <br />review <br />Prepared by lead agency after an EIR has been <br />Notice of Determination <br />certified or Negative Declaration has been <br />Approval Date <br />Permanent <br />GC34090a + <br />PBA <br />approved; begins a 30-day statue of limitations <br />CEQA Guidelines <br />to challenge project <br />Responses to Comments <br />After lead agency receives public comments on <br />GC34090a + <br />(Final EIR) <br />the Draft EIR, each comment raised is given <br />Approval Date <br />Permanent <br />CEQA Guidelines <br />PBA <br />response <br />When an EIR is prepared for a project that has <br />Statement of Overriding <br />unavoidable adverse impacts, this document is <br />GC34090a + <br />Considerations <br />prepared to provide decision makers with an <br />Approval Date <br />Permanent <br />CEQA Guidelines <br />PBA <br />explanation of why the project benefits outweigh <br />any adverse environmental effects <br />Facts and Findings <br />Findings are made for each significant effect <br />Approval Date <br />I <br />Permanent <br />I <br />GC34090a + <br />I <br />PBA <br />identified in the EIR <br />CEQA Guidelines <br />3of6 <br />