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City of Santa Ana Records Retention Schedule <br />PLANNING AND BUILDING AGENCY <br />Exhibit I <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />RETENTION <br />REMARKS <br />CUSTODIAN <br />START DATE <br />PERIOD <br />Special Investigation <br />Pre -inspection for code compliance <br />Inspection Date <br />2-years <br />Agency Policy <br />PBA <br />PERMITS <br />Building, Electrical, Grading <br />Mechanical, Plumbing & <br />To allow inspections for code compliance <br />Issuance Date <br />Permanent <br />Agency Policy <br />PBA <br />Solar <br />Home occupancy <br />Business use which does not alter the residence <br />Approval Date <br />Current +2years <br />GC 34090 <br />PBA <br />PERMITS <br />System to control size, location, type and <br />Off Premise Sign <br />number of off premise signs located on private <br />Approval Date <br />2 years <br />GC 34090 <br />PBA <br />property <br />RECEIPTS <br />Until Audited + 4 <br />years; (Sec. of State <br />Application <br />Fees for various divisions' permits, applications, <br />Validation Date <br />Guidelines — <br />26 CFR 31.6001- <br />PBA <br />etc. <br />recommended <br />1(e)(2) <br />retention: until <br />audited + 5 years) <br />REPORT <br />Asbestos <br />Verification of report's accuracy <br />Issuance Date <br />Permanent <br />GC 34090 <br />PBA <br />Federal/State <br />Statistics to various government agencies <br />Issuance Date <br />Permanent <br />PBA <br />Soils Report <br />Permanent <br />GC 34090 <br />PBA <br />PLANS <br />Engineered plans pertaining to structures <br />Approval Date <br />Permanent <br />Agency Policy <br />PBA <br />VITAL RECORDS <br />RFCA's, applications and photographs of <br />Register -Santa Ana Historic <br />perperty designated by Council action as historic <br />Approval Date <br />Permanent <br />GC34090d <br />PBA <br />Property <br />property as enacted by resolution; filed by <br />property address and name. <br />Development, Photographs <br />Aerial Photographs <br />Approval Date <br />Current +2-years <br />GC 30490 <br />PBA <br />Development Projects not <br />Building, engineering, planning <br />Approval Date <br />2 years <br />GC 34090 <br />PBA <br />completed or denied <br />Development Reports <br />Acitivty, periodic <br />Issuance Date <br />2 years <br />GC 34090 <br />PBA <br />5of6 <br />