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City of Santa Ana Records Retention Schedule <br />PLANNING AND BUILDING AGENCY <br />Exhibit I <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION RECORD <br />START DATE <br />RETENTION <br />PERIOD <br />REMARKS CUSTODIAN <br />Environmental Quality, <br />Correpondence, consultants, issues, <br />Approval Date <br />Completion +2 years <br />GC 34090 PBA <br />Environmental Review <br />conservation <br />General Plan Document <br />Image on completion. 1 paper copy in library Approval Date <br />Until Completed <br />GC 34090 PBA <br />until superseded <br />1 <br />Materials board, renderings, <br />planning/Engineering Approval Date <br />2 years <br />GC 34090 1 PBA <br />boards and photographs <br />Building Signs (Temporary) <br />Home Occupation, off premise signs Approval Date <br />2 years <br />GC 34090 ! PBA <br />Citizen Feedback <br />General Correspondence Received Date <br />2 years <br />--+- <br />GC 34090 PBA <br />Code Enforcement, Liens <br />2 years; permanent if <br />and releases <br />Utilities, abatement, licenses Inspection Date <br />document is <br />GC 34090 PBA <br />recorded <br />Code Enforcement Reports, <br />Code Enforcement Statistics; may contain <br />Min. 2 years; <br />i <br />Federal and State <br />records affecting title to real property or liens ; Inspection Date <br />i <br />$ permanent if records <br />GC 34090 PBA <br />thereon <br />affect title or lien <br />General correspondence, including letter and e- <br />Correspondence <br />mail; various files, not related to specific cases Received Date <br />2 years <br />GC 34090 PBA <br />and not otherwise specifically covered by the <br />retention schedule <br />Land Use and Development <br />Approval Date <br />Until superseded <br />GC 34090 PBA <br />Code <br />6of6 <br />