2013-014 - Retention Schedule - Laserfiche WebLink

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City of Santa Ana Records Retention Schedule POLICE DEPARTMENT Exhibit J RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE RETENTION PERIOD REMARKS CUSTODIAN ABC FILES Name of Premises History of ABC locations. Applications for ABC Date of Application Permanent GC 34090 Special license to sell and/or serve alcoholic beverages Investigations ADMINISTRATIVE Employee Accidents Investigations of accidents involving on -duty Date Investigation 5 Years GC 34090 Internal Affairs INVESTIGATIONS (Internal Departmental personnel Completed (IA) Affairs Incidents by Type) In -Custody Death Reports Investigations of in -custody deaths Date Investigation 5 Years GC 34090 Internal Affairs Completed (IA) In -Custody Injury/Use of Investigations of in -custody injuries and use of Date Investigation 5 Years GC 34090 Internal Affairs Force force Completed (IA) K-9 Reports Investigations of K-9 bite incidents Date Investigation 5 Years GC 34090 Internal Affairs Completed IA Officer Involved Shootings Investigations of officer involved shootings Date Investigation 5 Years GC 34090 Internal Affairs Complete IA APPLICANT FILES By Name Record of applicants not selected Date of Creation 3 Years GC 34090 Personnel Division APPLICATION PERMITS Food Vendors Ice Cream Application forms, letters of approval or denial Date of Acceptance 2 Years GC 34090 Traffic Division Vendors and miscellaneous correspondence or Denial Push Cart Vendors Application forms, letters of approval or denial Date of Acceptance 2 Years GC 34090 Traffic Division and miscellaneous correspondence or Denial Taxi Cab Application forms, letters of approval or denial Date of Acceptance 2 Years GC 34090 Traffic Division and miscellaneous correspondence or Denial Tow Truck Application forms, letters of approval or denial Date of Acceptance 2 Years GC 34090 Traffic Division and miscellaneous correspondence or Denial CITATIONS By Citation Number Parking Citations Traffic Citations Date of Issuance 2 Years GC 34090 Traffic Division CITIZEN COMPLAINTS By Employee Name Investigations of alleged employee misconduct Date Complaint 5 Years PC 832.5; 801.5; Internal Affairs Completed 803c EVC1045, GC (IA) 12946 GC 34090 DISPOSITIONS (SEARCH By Name Search and seizure documents received from Date Probation Ends 2 Years GC 34090 Records Division & SEIZURES) court without case numbers EMPLOYEE RECORDS Background File Record of background investigation Termination of 5 Years Personnel Division Employment Medical File Medical information for each employee Termination of 30 Years US OSHA 29 CFR Personnel Division Employment 191020 Personnel File Employment records, i.e. evaluations, pay Termination of 2 Years GC 34090 Personnel Division changes, commendations, etc. Employment EVIDENCE Latents by Case Number Latent prints obtained from crime scenes Date Obtained 5 Years GC 34090 ID Lab Log Books by Case Number Log books for aeginning and final dispositions of Permanent Permanent GC 34090 Evidence Section all booked evidence items 1 of 4