Laserfiche WebLink
City of Santa Ana Records Retention Schedule <br />PUBLIC WORKS AGENCY <br />Exhibit K <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />START DATE <br />RETENTION <br />PERIOD <br />REMARKS <br />CUSTODIAN <br />ADMINISTRATIVE <br />Permits <br />Bus Shelters, News racks <br />Approval Date <br />Expiration Date <br />GC 34090 <br />Enterprise <br />SERVICES <br />of contract + 2 <br />Contracts <br />Years <br />Administrator <br />SRRE & Implementation <br />Recycling Plan & Implementation Records <br />Adoption date <br />Permanent <br />GC 34090 <br />Central <br />(Source Reduction and <br />Files/Admin <br />Recycling Element <br />Street Light Authorizations <br />Edison Notice of Lamp Change <br />Authorization Date <br />Permanent <br />Enterprise <br />Contracts <br />Administrator <br />Recycling <br />Used oil grants, HHW grants <br />Grant ending date <br />Permanent <br />GC 34090 <br />Central <br />Files/Admin <br />City Map (Official) <br />Amended every three years <br />Date Amended <br />Permanent <br />GC 34090 <br />GIs <br />CONSTRUCTION <br />Disadvantaged Business <br />Federal Projects <br />End of Current Fiscal <br />5 years <br />Construction <br />ENGINEERING <br />Enterprise Program <br />Year <br />Engineering <br />Post Construction Critiques <br />Project/Contractor Reviews <br />Construction <br />10 years <br />Central Files <br />Completion Date <br />Project Files <br />Construction project related files <br />Construction <br />10 years <br />Central Files <br />Completion Date <br />Bench Marks <br />Vertical Survey Data <br />Survey Date <br />Permanent <br />Central Files <br />Centerline Ties <br />Horizontal Survey Data <br />Survey Date <br />Permanent <br />Central Files <br />Project Data <br />Project Survey Data <br />Survey Date <br />Permanent <br />Construction <br />Engineering <br />Structures <br />Demolitions <br />Completion Date <br />Permanent <br />Central Files <br />DESIGN ENGINEERING <br />Soil Reports <br />Detailed soil analysis/construction <br />Report Date <br />Permanent <br />Design <br />recommendations <br />Engineering <br />Material Specifications <br />Specifications of materials used in construction <br />Date Approved <br />Permanent <br />Design <br />projects <br />Engineering <br />Contractor's Bid List <br />Contractors bidding on City projects <br />Until Superseded <br />1 year <br />Central Files <br />Acquisition File <br />Agent's diary, offer letter and other <br />Close of escrow <br />10 years <br />GC 34090 <br />Design <br />correspondence, escrow documents <br />Engineering <br />Relocation File <br />Informational documents, claim forms, <br />Receipt of final <br />10 years <br />GC 34090 <br />Design <br />verification of payment, etc. <br />relocation payment <br />Engineering <br />Appraisals <br />Assesses value of property <br />Close of escrow <br />2 years <br />GC 34090 <br />Design <br />Engineering <br />1 of 5 <br />