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<br /> <br /> <br /> <br /> <br /> <br /> 15. ADDENDUM <br /> Any subsequent changes in the RFP from the date of issuance to the date of submittal will result <br /> in an addendum by the issuing office to those parties who have provided the proper notice of <br /> interest in responding to the RFP. <br /> 16. DISCLOSURE <br /> Any information, other than cost and price, which a vendor does not wish to have disclosed, <br /> other than for the purpose of evaluation, should have each applicable sheet or part marked <br /> "Confidential" - this data shall not be disclosed or duplicated, used or disclosed in whole or in <br /> part for any purpose other than to evaluate the response; provided that: the contract is awarded <br /> to this vendor, or as a result of or in connection with the submission of such information, the <br /> City shall have the right to duplicate, use or disclose this information to the extent provided in <br /> this contract. This restriction will not limit the City the right to use information contained <br /> herein if it is obtained from another source. <br /> <br /> 17. FILING OF RFP PROTESTS <br /> Bidders may file a "protest" of a RFP with the City's Purchasing Department. In order for a <br /> Bidder's protest to be considered valid, the protest must: <br /> <br /> 1. Be filed in writing within five (5) business days of either the RFP posted date or <br /> before 5:00 p.m. of the 5t' business day following the posting of Bid Results/Notice <br /> of Intent to Award Contract on the City's website; <br /> <br /> 2. Clearly identify the specific irregularity or accusation; <br /> 3. Clearly identify the specific City staff determination or recommendation being <br /> protested; <br /> <br /> 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and <br /> <br /> 5. Include all relevant, supporting documentation with the protest at time of filing. <br /> <br /> If the protest does not comply with each of these requirements, it will be rejected as <br /> invalid. If the protest is valid, the City's Purchasing Manager, or other designated <br /> City staff member, shall review the basis of the protest and all relevant information. <br /> The Purchasing Manager will provide a written decision to the protestor within <br /> fourteen (14) calendar days. The protestor may then appeal the decision of the <br /> Purchasing Manager to the Assistant Finance Director within five (5) calendar days <br /> of the date of the written decision from the Purchasing Manager. The Assistant <br /> Finance Director will provide a written decision to the protestor's appeal. The <br /> decision from the Assistant Finance Director is final and no further appeals will be <br /> considered. <br /> <br /> <br /> <br /> <br /> <br /> <br /> 4 <br /> <br /> 25A-25 <br />