19C - RFP INTEGRATED SOFTWARE - Laserfiche WebLink

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SAPD Integrated Law Enforcement Solution RFP Chapter 1; Rules of Preparation period. There is to be no cost to the Police Department beyond those identified in the offering. Further information is provided under the "Warranty and Maintenance" section of this RFP. Costs - All costs must be detailed specifically in the vendor cost summary section of the offering; no additional charges (e.g., for transportation, installation, training, out -of- pocket expenses, etc.) will be allowed unless so specified in the offering. Vendors must fill out all appropriate cost pages (or replicas of these pages). 6. System Acceptance - The final contract with the Police Department will contain items such as performance guarantees for system availability, response time, loading capacity, functionality, and system acceptance criteria. Some of the specific guarantees required are identified in the Vendor Response Section. The selected vendor should be prepared to include such items within the scope of services and pricing. Ability to Perform - The selected vendor warrants that it possesses, or has arranged through subcontractors, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, Police Department, City, and special district laws, ordinances, and regulations. 8. Laws to be Observed - The selected vendor shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and Police Department and city ordinances, regulations and adopted codes during its performance of the work. Payment of Taxes - The offering costs shall include full compensation for all taxes which the selected vendor is required to pay. 10. Permits and Licenses - The selected vendor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary. 11. Selection - The final award of a contract is subject to approval by the elected officials governing the awarding body. 12. Payment Schedules - The Police Department and the selected vendor will negotiate a payment schedule based on defined and measurable milestones and deliverables. Under no circumstances will payments be made in advance of work performed. The Police Department will require substantial holdback of contract monies until acceptable performance is demonstrated (a minimum of 25 %). 13. Knowledge of Conditions - Before submitting an offering, vendors must carefully examine this RFP and inform themselves thoroughly as to all the difficulties involved in the completion of all work pursuant to the requirements of this document. Pleas of ignorance of conditions or difficulties that may be encountered in the execution of the work pursuant to this document as a result of a failure to make the necessary examinations or investigations shall not be accepted for any failures or omissions on the part of successful vendors to fulfill, nor shall they be accepted as a basis for any claims whatsoever for extra compensation or for the extension of time. 19C -12 1.5