19C - RFP INTEGRATED SOFTWARE - Laserfiche WebLink

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SAPD Integrated Law Enforcement Solution RFP Chapter 1: Rules of Preparation Current Version - "Packaged" application and system software shall be the most current published or vendor's version in use, as of date of system delivery. Changes - No alteration in any of the terms, conditions, delivery, price, quality, or specifications of items ordered will be effective without the written consent of the Police Department. • Penalties - The Police Department may wish to include in the final contract penalty provisions for non - performance such as liquidated damages. Unavailability of Funds - If funds are not available to the Police Department, this award will be postponed, canceled or phased. The Police Department makes no guarantee by release of this RFP that any offerings will be selected and/or funded. • Background Checks - The successful vendor will be required to authorize the investigation of its personnel proposed to have access to non - public areas of the Police Department facilities. The scope of the background check is at the discretion of the Police Department. Proposed staff will be required to provide their full legal name, date of birth and social security number. Notice to Proceed— Will be issued after the Police Department receives the fully executed contract. Protest Process Any protest must be submitted in writing to the Chief of Police, Santa Ana Police Department, City of Santa Ana, 60 Civic Center Plaza, Santa Ana, CA 92702 before 5:00 p.m. of the 5th business day following City's notification of intent to award contract. Protester is responsible for ensuring timely delivery of protest. Hand delivered protests must be delivered to the front desk of the Police Department. The protest shall include a complete statement of the basis for the protest, and shall specify the basis for the protest. The protest shall include the name, address and telephone number of the person representing the protesting party. The person filing the protest shall concurrently transmit a copy of the protest document, and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties include all other proposers who appear to have a reasonable prospect of receiving an award depending on the outcome of the protest. The burden of proof will be on the protesting party to demonstrate that staff's determination of the proposed "best quality responsive service at minimum cost" is arbitrary and capricious or "unsupported by substantial evidence in the record." 19C -17 1