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Proposed Work Plan <br />Cit Com, Inc has previously assisted SAPD, and has recently participated in several onsite <br />discussions regarding the organiUti.on's preferred approach to modernizing tecluiology. Based on <br />our discussions, past work, and experience, we have developed the following two-phase work plan <br />(subject to collaborative review and approval). <br />PHASE I: TECHNOLOGY ACQUISITION <br />Task i -1: projetct. Initi -5Cinn <br />Upon a notice to proceed, Or Com would assemble the assigned project team, onsite, to conduct a <br />formal Project Kick -Off meeting, Typically, the initiation entails a full day of activity, and is <br />intended to achieve the following: <br />• Personally introduce the key Cit Com and agency project participants- <br />• Enable the key project stakeholders an opportunity to describe their vision, goals, and <br />expectations of both Cit Com, as well as the ultimate vendor. <br />• identify facility location(s), and access controls. <br />• Review high -level plans, and seek /obtain clarification. <br />• Discuss and understand pre- existing governance structures. <br />Following the Project Kick -Off meeting (which typically occurs in the morning), Cit Com personnel <br />would conduct facilitated meetings with the SAPD Project Manager, the project team, and identified <br />representatives, to begin work on the Project Plan, which governs the. manner and conditions that <br />guide the project from beginning to end, serving as "the project's blueprint Ctt Com would create <br />a comprehensive Project Plan, specific to the nuances of the initiative, including the following <br />elements: <br />• <br />identification of key project stakeholders who are affected by the current and future <br />public safety information technologies, <br />• <br />Define the project's scope, objectives, plans, and requirements, <br />• <br />Develop change order procedures. <br />• <br />Establish a Microsoft SharePoint project website (optional), <br />• <br />Discuss general procurement guidelines and agencyrequired parameters, <br />• <br />Determine various agencies and users' level of participation, roles and responsibilities. <br />• <br />Discuss existing project budget estimates and start gathering Information necessary to <br />prepare a preliminary budget. <br />• <br />Identify relevant grant reporting requirements and mtcrvals (if applicable). <br />• <br />Prepare plans, calendars, and milestones including: <br />— List of tasks, deliverables and meeting schedules <br />a <br />— Scheduled progress meetings <br />0 <br />s <br />— Method of updating general personnel of project status <br />Specific deliverables for this task would include: <br />N <br />r <br />4a�+ir iS-' <br />r} <br />25B -15 <br />