FULL PACKET_2013-12-16 - Laserfiche WebLink

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AGREEMENT FOR AUTOMATED PARKING CITATION PROCESSING AND THIS AGREEMENT, made and entered into this 16th day of December, 2013 by and between the Phoenix Group Information Systems, Inc., a California corporation (hereinafter "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS The City desires to retain a Contractor having special skill and knowledge in the field of processing of automated parking citations. The City also desires to purchase twenty (20) hand held e- citation ticket devices, software, and a service plan for the devices. The City issued a Request for Proposal for Parking Citation Processing Services ( "RFP" 13 -051) in September 2013. Contractor was one of the six vendors that submitted proposals for RFP 13 -051 and was awarded the Agreement because after evaluation of all of the proposals, Contractor was the lowest responsive proposal. 2. Contractor represents that Contractor is licensed by the State of California to provide Automated Parking Citation and Processing Services and that it is willing to provide such services and devices as outlined in its proposal in response to RFP 13 -051. 3. hi undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional Automated Parking Citation and Processing Service firm. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: TERMS AND CONDITIONS 1. TERM The term of this contract shall be for three (3) years. It shall commence the date of City Council award and approval of all insurance and bonds, and terminate on January 1, 2017, unless earlier terminated as set forth in Section 8 of this Agreement. 2. COMPENSATION City agrees to pay and contractor agrees to accept as total payment for its services for the total three year period a sum not to exceed $487,185. The rates and charges are set forth in contractor's proposal, attached hereto as Exhibit "A" and incorporated by reference. The breakdown of the Agreement cost for each year of the Agreement is set forth below. 25A -3