Laserfiche WebLink
COOPERATIVE AGREEMENT NO, C -3 -2084 <br />ATTACHMENT A <br />KRAEMER BOULEVARD / GLASSELL STREET / GRAND AVENUE — TSSP <br />b. The second stage of the meeting will be the PROJECT Traffic Forum with the CONSULTANT, <br />APM, and AGENCY representatives that have signalized intersections along the PROJECT. <br />Data collection needs and requirements shall be outlined to the Involved AGENCIES, <br />CONSULTANT shall notify each AGENCY of the type of work, and when the work Is to be <br />performed within that AGENCY. CONSULTANT shall notify each participating AGENCY any <br />and all documents that need to be produced pertaining to the construction of the facilities and <br />the.. coordination ,.including..but.not limited to: as- built drawings,. new Plans, Specifications and. . . <br />Estimates for new construction to be built as part of this project (PS &E), Intersection Timing <br />Charts, Existing Synchro Models, Aerial photos, ADT and TMC data, etc. The APM may <br />assist In this endeavor to facilitate time constraints. <br />3. CONSULTANT shall lead project meetings as directed by the Authority to include the <br />CONSULTANT staff, APM, and other project related participants. The purpose of these <br />meetings will be to ensure that proper input is being received by CONSULTANT and the <br />Authority and that it is Included in the work effort, <br />a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress and <br />direction of the work, and provide notes of these meetings as directed by the Authority to all <br />participants. These meetings will also serve to provide feedback between the project <br />development team and CONSULTANT regarding specific issues of the effort, including <br />facilitating the development of measures of effectiveness, construction alternatives and <br />mitigations, and as specified in later tasks. <br />4. CONSULTANT shall attend and be an active presenter at the Authority -led Traffic Forum <br />(formerly ITS Roundtable), updating the group on the effort, its status, and other items as <br />determined by Authority staff, The Traffic Forum is a semi -- annual forum envisioned to further <br />communication and information exchange between the Authority and the local AGENCIES <br />regarding signal coordination and ITS. <br />5. CONSULTANT shall attend and present at four (4) Board /Committee meetings to summarize <br />the findings. CONSULTANT shall attend and present at other AGENCY committee meetings, <br />and intergovernmental meetings as directed by the Authority. The purpose of these meetings <br />may be to inform attendees about the project, signal synchronization in general, the PROJECT <br />potential strategies, and other relevant information. <br />a. At a minimum, a total of 10 meetings (this may be adjusted upon agreement of the PARTIES), <br />2 Board, 2 Committee, and 6 project team and other meetings shall be used for scheduling and <br />budgeting purposes. <br />Deliverables —Task 1: <br />1. Lead a 2 Stage Project Kick -off Meeting and prepare agenda and meeting materials, <br />2. Detailed Project Management Plan — one per participating party. <br />3. Monthly progress reports (electronic master and two copies) including status of the work <br />effort and updated schedule. Draft and Final Project Reports. <br />a. Consultant shall also submit an informal weekly summary of work performed in text, rich <br />text, or MS Word formats for OCTA internal usage. <br />b. Monthly progress reports to AGENCIES upon request. <br />4. Attend Monthly project team meetings and prepare meeting materials, including agenda, <br />action items, graphics, presentation aides, and notes. <br />5. Electronic versions of all data files as directed by Authority. <br />'1&-21 <br />