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Agreement with MGT of America, Inc., for Multiyear Financial & Cost Analysis February 4, 2014 Page 2 M1 funding must be closed by March 2014. Failing to meet OCTA requirements jeopardizes approximately $1.1 million in funding reimbursements. The City of Santa Ana is the only city in Orange County delivering capital projects using in -house staff to design and perform construction management with an expectation of full cost recovery. The cost for the City to design projects and manage construction fall within acceptable industry standards. Moreover, the City's Scope of Work also includes conceptual development, outreach, project coordination, and close -out. Our internal audit continues to reveal that it is more cost effective to deliver projects by staff compared to that of a consultant. In addition, staff can more quickly respond to a changing environment and direction. The City will be required to perform and submit annual cost allocation plans for OCTA approval in order to receive full reimbursements. OCTA has confirmed that performing the studies as recommended will complete the close -out of all outstanding projects. MGT of America retains costing experts with over 30 years of experience and specialized knowledge of federal and state cost accounting guidelines. In addition, MGT of America's experience with related studies enables the firm's consultants to perform the studies within the critically sensitive time period. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The proposed contract will have a limit of $30,000. Funds for this project are available in the Traffic Signal Maintenance account (No. 02917620 - 62300). APPROVED AS TO FUNDS AND ACCOUNTS: lC� o xe �dY� Edwin "William" Ga z, P.E. Francisco ncisco Gutierrez P7 Interim Executive Director Executive Director Public Works Agency Finance & Management Services Agency WG Exhibit: 1. Consultant Agreement 251 -2