Laserfiche WebLink
4. GENERAL INFORMATION <br />A. The contract will begin after the contract is awarded by the City Council. <br />B. When determined appropriate, the City will provide information in its possession relevant to <br />preparation of required information in RFP. The City will provide only the staff assistance and <br />documentation specifically referred to herein. <br />C. The Contractor shall be responsible for retaining data, records and documentation for the <br />preparation of the required information. These materials shall be made available to the City as <br />requested by the City. <br />D. This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. <br />All costs incurred in the preparation of the proposal, the submission of additional information and /or <br />any aspect of a proposal prior to award of written contract will be borne by the respondent. The City <br />reserves the right to accept or reject the combined or separate components of this proposal in part <br />of in its entirety or to waive any informality or technical defect in proposal. <br />E. All data, documents and other products used, developed or produced during response preparation <br />of the RFP will become property of the City. All responses to the RFP shall become property of the <br />City. Proposer information identified as proprietary information shall be maintained confidential, to <br />the extent allowed under the California Public Records Act. <br />F. The City reserves the right to reject, replace and approve any and all subcontractors. All <br />subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to <br />reject any subcontractor(s). Subcontractor(s) shall be responsibility of the prime Contractor and the <br />City shall assume no liability of such subcontractor(s). <br />5. AGREEMENT TERM <br />The firm(s) selected for this implementation will be expected to offer adequate personnel and equipment <br />needed to complete the terms in this RFP. The implementation could include an outright purchase of the <br />selected equipment or a financing /lease agreement for the use of the equipment over a defined period of <br />years, to be determined by mutual agreement of the City and the successful Offeror(s). The <br />implementation will not include privatization or outsourcing of parking meter operations. If for any reason <br />either party to the agreement wishes to terminate the agreement early, the terminating party must give 30 <br />calendar days notice of termination in writing to the other party. <br />6. COORDINATION <br />Coordination by the awarded Contractor with the City, other contractors and agencies will be required <br />to achieve satisfactory and timely delivery of the required services. Coordination may include, but not <br />be limited to, coordination with impacted businesses, neighborhood and civic groups, local and /or state <br />agency boards, and attendance at City Commission and Council meetings. <br />The City will decide the manner in which the coordination efforts will be conducted. At the City's option, <br />coordination efforts may be performed by the Contractor's direct contact, by the Contractor acting <br />through the City or by the City only. When coordination efforts require agreements, such agreements <br />shall be coordinated through the City. <br />11 <br />19D-8 <br />