CIT COM INC. 2A -2013 - Laserfiche WebLink

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Proposed Work Plan Cit Com, Inc has previously assisted SAPD, and has recently participated in several onsite discussions regarding the organFaation's preferred approach to modernlring technology. Based on our discussions, past work, and experience, we have developed the following two-phase work plan (subject to collaborative review and approval), PHASE I: "TECHNOLOGY ACQUISITION (task I.1: praietet initiation Upon a notice to proceed, Cit Com would assemble the assigned project team, onsite, to conduct a formal Project Kick- 01meetiag, Typically, the initiation entails a full day of activity, and is intended to achieve the following: • Personally introduce the key Cit Com and agency project participants. • Enable the key project stakeholders an opportunity to describe their vision, goals, and expectations or both Cit Com, as well as the ultimate vendor. • identify facility location($), and access controls. • Review high -level plans, and seek/obtain clarification, • Discuss and understand pre - existing governance structures. Following the Project Kick -Olf meeting (which typically occurs in the morning), Cit Com persomiel would conduct facilitated meetings with the SAPD Project Manager, the project team, and identified representatives, to begin work an the Project Plan, which governs the manner and conditions that guide the project from beginning to end, serving as "the project's blueprint ', Cit Com would create a comprehensive Project Plan, specific to the nuances of the initiative, including the following elements: • identification of key project stakeholders who are affected by the current and Future public safety information technologies. • Define the project's scope, objectives, plans, and requirements, • Develop change order procedures. • Establish a Microsoft SharePoint project website (cptional). • Discuss general procurement guidelines and agencyrequired parameters. • Determine various agencies and users' level of participation, rates and responsibilities. • Discuss existing project budget estimates and start gathering infonnatton necessary to prepare a preliminary budget. • Identify relevant grant reporting requirements and intervals (irapplicable). • Prepare plans, calendars, and milestones including: Ust of tasks, deliverables and meeting schedules , a SLIv duled progress meetings t Method of updating general persennel of project status to Specific deliverables for this task would include: r ,. ,��0ayt ,gl?u, ,h