CIT COM INC. 2A -2013 - Laserfiche WebLink

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• Project Plan, including: — Project Governance (Steering Committee) — Project Team Organization Chart (with roles /responsibilities) — Project Methodology (tasks) — Change Management Plan — Risk Management Plan — Project Escalation Procedures — Communications Plan — Preliminary Budget — Project Work Plan (Microsoft Project 2007 GANTT chart) • Initial and Recurring Reporting Tools: — Monthly Project Status Reports — Project SharePoint Website (optional) Task 1.2: /Needs Analms one or the key tasks in project planning is to educate current, future and other potential stakeholders about the benefits and payoffs of modcrnivgd public safety technology, Even when stakeholders seem to support the idea, it is still critical to articulate the aced and state the benefits, particularly when multiple alternatives exist for stakeholder consideration. Therefore, Cit Cont would prepare a Needs Analysts to describe the potential benefits to the organisation and the public that would emerge from the selected approach. The Business Case would include a summary of the Analysis of Alternatives, as well as a recommended alternative with supporting documentation related to the analysis (including estimated proposed alternative and avoidance costs). The Needs Analysis would highlight the Following: a Potential improvements that are likely to be achieved through the introduction of contemporary dispatch technology, Including: Reduction of redundant data entry and paper documents — Data accuracy and speed of retrieval Single point of data entry thus eliminating duplicate data entry and reducing the amount of errors and conflicts contained within standalone systems — Better decision making by field personnel, police investigators, and management in allocating resources Reduced to -kind costs associated with each benefit • Potential opportunities that will stern from the introduction ornew technology, W including: c n U