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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 21, 2013 TITLE: CONTRACT AWARD FOR 2013/2014 OMNIBUS CONCRETE REPLACEMENT CONTRACT (PROJECT NO. 146798) CITY MAN' ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED L7 " Hs Recommended) OM ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Award a contract to Y &M Construction, Inc., the lowest responsible bidder, in accordance with unit bid prices, totaling $283,875 for the construction of the Omnibus Concrete Replacement Project. 2. Approve the Cost Analysis, as shown in Exhibit 1, for a total estimated project delivery cost of $369,038. DISCUSSION The recommended action will allow the City to enter into a contract with Y &M Construction, Inc., and proceed with construction of the Omnibus Concrete Replacement Project. The project is part of the City's 2013/2014 Capital Improvement Program. Project design is complete and bid procedures have been followed as established by the City's Municipal Code and in adherence with the Public Contracts Code. The Omnibus Concrete Replacement Project will provide for replacement of damaged and deteriorated concrete sidewalk, curbs, gutters, cross gutters, wheelchair ramps, driveway approaches, and concrete pavement at various locations throughout the city. Project locations are identified through repair requests and are subsequently scheduled for replacement on a first - come- first - served basis. The Notice Inviting Bids was advertised on August 14 & 15, 2013, and bids were opened on September 4, 2013. The following is a summary of the bid invitations mailed and received, and the bid results: Contractor Participation Data Santa Ana contractors receiving notices 11 Contractors requesting bidding documents 9 Bids received 5 Bids received from Santa Ana contractors 1