HDR ENGINEERING, INC. 2 - 2014 - Laserfiche WebLink

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staff with the coordination of all the various aspects of the real property acquisition process and ensure all work will be performed in accordance with the City's policies and procedures and federal, state, and local regulations. Mr. Williams will completely monitor the acquisition process including ensuring that the acquisition agent will thoroughly review the particular assignment to make sure all needed information is obtained. Typical steps in the acquisition process are listed below: • Prepare and send applicable informational notices and letters to the property owner; • Attend appraisal inspection; • Review all applicable information such as title reports, appraisals, existing leases, and other property related documents; • Prepare offer/acquisition package; • Meet with owner to begin negotiations; • Make at least three (3) personal contacts with each owner; • Act in good faith at all times; • Keep detailed agent logs for each parcel; • Prepare organized and complete closing packages; and • Provide eminent domain support to the City's Counsel, if necessary. • Gather, review and reconcile all information necessary to deliver right of way for the project; resolve errors, issues and uncertainties; establish and maintain project document files for HDR RES; • Establish, maintain and close individual parcel files for each property owner; • Prepare tracking and status documents in a form satisfactory to the City; and • Document meetings as requested. HDR RES is thoroughly familiar with and competent in, all areas of the relocation process and proposes a staff of agents who have extensive relocation experience under the Uniform Act. The project manager will direct HDR RES' relocation team to ensure that the job is performed professionally and successfully. Ms. Chan will verify that relocation takes place on schedule and conforms to all federal and state guidelines, and the City's policies and procedures. HDR RES will also prepare relocation plans, relocation guidelines, relocation cost estimates, project area surveys, and other specialized reports. HDR RES' relocation services include, but are not limited to the following: • Prepare project relocation plans for public review, if necessary; • Interview displacees and determine eligibility; • Provide General Information Notices; • Provide advisory services; • Search for replacement sites and/or temporary replacement sites; • Coordinate with regulatory agencies; • Prepare individual relocation cost estimates, including moving costs; • Deliver 90 -Day Informational Notices; • Perform Decent, Safe, and Sanitary inspections; • Deliver 30 -Day Notices to Vacate; • Coordinate and monitor moving activities; • Process reimbursement claims; • Advise and update City staff on various aspects of state and federal relocation law; and • Provide ongoing status of relocation reports as specified by the City. Relocation Plan Profound understanding of relocation procedures and extensive experience is critical to relocate business and residential occupants, and to manage the production schedule. HDR RES will prepare a Relocation Plan in accordance with all the requirements of State Law, State HCD Guidelines, and the Relocation Assistance and Real 16.,